How to Add Google Calendar Events in Airtable Using Pabbly Connect

Learn how to integrate Google Calendar with Airtable using Pabbly Connect for seamless event management. Step-by-step guide included. Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Calendar and Airtable Integration

To start integrating Google Calendar events into Airtable, you first need to set up Pabbly Connect. Begin by visiting the Pabbly Connect website and creating a free account. This account will allow you to access automation features that connect various applications seamlessly.

After signing in, you will be directed to your Pabbly Connect dashboard. Here, you can create a new workflow by entering a name, such as ‘Sync Google Calendar Events with Airtable Automatically’. Click on the ‘Create’ button to proceed. This sets the groundwork for your integration.

2. Selecting Google Calendar as the Trigger Application

In this step, you will select Google Calendar as your trigger application in Pabbly Connect. This means that every time a new event is created in Google Calendar, it will trigger an action in Airtable. Choose Google Calendar from the application list and select ‘New Event’ as the trigger event.

• Select Google Calendar as the trigger application.
• Choose the trigger event as ‘New Event’.
• Connect your Google Calendar account with Pabbly Connect.

Click on the ‘Connect’ button and follow the prompts to authorize your Google Calendar account. Once connected, Pabbly Connect will fetch the calendars available in your Google account, allowing you to select the specific calendar from which you want to pull event data.

3. Creating an Event in Google Calendar

Next, create an event in Google Calendar to test the integration. For example, set up a meeting titled ‘Team Meeting with Pabbly Connect Members’ on a specific date and time. Fill in the event details, including the description and any guest emails. using Pabbly Connect

Once you save the event, Pabbly Connect will automatically check for new events every 10 minutes. This means that the details of the newly created event will be captured and sent to Airtable without any manual intervention.

4. Setting Up Airtable as the Action Application

Now that your Google Calendar is set up, it’s time to configure Airtable as the action application in Pabbly Connect. This step involves connecting your Airtable account to Pabbly Connect. Click on ‘Add New Connection’ and enter your Airtable API key, which can be found in your Airtable account settings.

• Login to Airtable and retrieve your API key.
• Paste the API key into Pabbly Connect to establish the connection.
• Select the Base ID and table in Airtable where you want to store the event data.

Once connected, you will see the available bases and tables. Select the base where you want to add the Google Calendar event details. For example, choose the base titled ‘All Event Data’ and the table named ‘Upcoming Events’.

5. Mapping Data from Google Calendar to Airtable

The final step involves mapping the data from Google Calendar to the corresponding fields in Airtable. In Pabbly Connect, you will see the fields from your Airtable table. Map the event name, guest email, description, and date/time fields to the respective data fetched from Google Calendar.

After mapping all necessary fields, click on the ‘Save’ button to finalize the integration. Pabbly Connect will now ensure that every new event created in Google Calendar will automatically populate in your Airtable table, keeping your records up to date.

Conclusion

Integrating Google Calendar with Airtable using Pabbly Connect is a straightforward process that automates event management. By following these steps, you can ensure that all your Google Calendar events are recorded in Airtable automatically, allowing for better organization and tracking of events.