Get WhatsApp Notification When a Form is Submitted

Learn how to set up WhatsApp notifications for form submissions using Pabbly Connect. Step-by-step guide for seamless integration. This comprehensive guide reveals exactly how to connect your applications and automate repetitive tasks — accessible for professionals of all technical backgrounds.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To get started with receiving WhatsApp notifications when a form is submitted, you first need to access Pabbly Connect. If you’re a new user, visit pabbl.com/connect and click on ‘Sign up for free’ to create an account. This free trial gives you access to 100 tasks per month, allowing you to explore the capabilities of Pabbly Connect.

Once logged in, navigate to the workflow builder. This is where you’ll set up your automation. The workflow consists of triggers and actions, which are essential for the integration process. The trigger will initiate the workflow when a form submission occurs, and the action will send a WhatsApp notification. With Pabbly Connect, this process is seamless and efficient.

2. Setting Up the Trigger Application in Pabbly Connect

In this step, you’ll set up the trigger that will activate when a new form entry is submitted. Click on the ‘Add Trigger’ button in Pabbly Connect and select the form application you are using, such as Typeform. Choose the event labeled ‘New Entry’ to capture form submissions.

• Select Typeform as your trigger application.
• Choose the event ‘New Entry’.
• Connect your Typeform account to Pabbly Connect.

After connecting, select the specific form you want to monitor for submissions. Ensure that the response format is set to advanced and click on ‘Save and Send Test Request’. This action will prepare Pabbly Connect to receive data from your form.

3. Capturing the Webhook Response

To capture the webhook response, you need to submit a test entry through your form. Open the form’s share link and fill in the required details such as first name, last name, email, phone number, and city. Once you submit the form, Pabbly Connect will capture the response.

After submitting, return to the workflow and check for the captured data. You should see the details like first name, last name, email, phone number, and city displayed in Pabbly Connect. This confirms that your trigger is set up correctly and ready to send notifications.

4. Adding the Action Step for WhatsApp Notification

Now, it’s time to add the action step that sends a WhatsApp notification. Click on ‘Add New Action Step’ in Pabbly Connect and select ‘Pabbly Chatflow’ as the application for sending messages. Choose the event ‘Send Text Message’ to configure the WhatsApp notification.

• Connect your Pabbly Chatflow account.
• Enter your WhatsApp number in the recipient field.
• Compose the message using dynamic fields from the form submission.

Make sure to map the details from the previous step to personalize the message. For example, include the registrant’s name, email, phone number, and city in the WhatsApp message. Once your message is ready, click on ‘Save and Send Test Request’ to ensure everything is functioning correctly.

5. Testing and Verifying the Integration

After setting up the action step, it’s crucial to test the entire workflow to verify that you receive WhatsApp notifications as expected. Submit another test entry through your form and observe the WhatsApp application.

If configured correctly, you should receive a message on WhatsApp confirming the new event registration, including all the details you mapped. This real-time notification allows you to keep track of participants without manual checks. With Pabbly Connect, this automation runs in the background, saving you time and effort.

Conclusion

In this tutorial, we explored how to get WhatsApp notifications when a form is submitted using Pabbly Connect. By following the steps outlined, you can automate your notifications effectively and efficiently. Start your free trial today and enhance your workflow!