Get Notifications on Google Chat for New Files in Google Drive Using Pabbly Connect

Learn how to automate notifications on Google Chat when new files are uploaded in Google Drive using Pabbly Connect. Step-by-step tutorial included! Discover hidden automation capabilities within your existing tools. This guide shows you how to connect your essential applications and permanently eliminate redundant manual processes.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Connect for Automation

To set up notifications on Google Chat for new files uploaded in Google Drive, you need to access Pabbly Connect. This powerful automation tool allows you to integrate various applications seamlessly. Start by visiting the Pabbly Connect website and signing in to your account. If you are a new user, sign up for a free account to get started with automation.

Once logged in, navigate to the dashboard where you can begin creating your workflow. Click on the ‘Create Workflow’ button to initiate your automation process. Here, you will define your trigger and action applications, which in this case are Google Drive and Google Chat, respectively.

2. Create Your Workflow in Pabbly Connect

In this step, you will create a workflow in Pabbly Connect to monitor your Google Drive folder for new file uploads. After clicking on ‘Create Workflow’, give your workflow a descriptive name, such as ‘When New File is Uploaded in Drive, Get Notified on Google Chat’. This name will help you identify the workflow later.

• Click on the blue ‘Create’ button to proceed.
• You will see two boxes labeled Trigger and Action.
• Select Google Drive as your trigger application and choose the event ‘New File in Specific Folder’.

This setup allows Pabbly Connect to monitor the selected folder in Google Drive for any new files. After selecting the trigger event, you will need to connect your Google Drive account to Pabbly Connect.

3. Connect Google Drive to Pabbly Connect

To enable Pabbly Connect to access your Google Drive, you need to create a new connection. Click on the ‘Connect’ button and select ‘Add New Connection’. You will be prompted to grant access to your Google Drive account. This step is crucial as it allows Pabbly Connect to fetch data from your Google Drive.

Once connected, select the specific folder you want to monitor for new files. For example, choose the folder named ‘Important Designs Files and Images’. After selecting the folder, Pabbly Connect will check for any existing files and will display the folder details. If there are no files, you can upload a new file to test the workflow.

4. Set Up Google Chat Notifications

Now that you have connected Google Drive, it’s time to set up the action in Pabbly Connect to send notifications to Google Chat. Select Google Chat as your action application and choose the event ‘Create Message’. You will need to provide a webhook URL from Google Chat where the notifications will be sent.

• To get the webhook URL, go to your Google Chat space, click on the arrow icon, and select ‘Apps & Integrations’.
• Choose ‘Manage Webhooks’ and create a new webhook.
• Copy the generated webhook URL and paste it into Pabbly Connect.

After providing the webhook URL, you can compose your notification message, such as ‘Hello team, a new design has been uploaded by a team member. You can check the file in Drive.’ This message will be sent to your Google Chat as soon as a new file is uploaded to the specified folder in Google Drive.

5. Test and Activate Your Workflow

After configuring both the trigger and action in Pabbly Connect, it’s essential to test your workflow. Click on the ‘Save and Send Test Request’ button to check if the notification is sent successfully to Google Chat. If everything is set up correctly, you will receive a notification in your Google Chat space.

Once the test is successful, you can activate your workflow. From now on, every time a new file is uploaded in Google Drive, Pabbly Connect will automatically send a notification to your Google Chat, allowing you to stay updated without manual checks.

This automation not only saves time but also ensures that your team is always informed about new uploads in real-time.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to automate notifications on Google Chat when new files are uploaded to Google Drive. By following the steps outlined, you can streamline communication within your team and enhance productivity.

Utilizing Pabbly Connect for this integration not only simplifies the process but also allows for greater efficiency in managing your workflows. Start automating today and enjoy the benefits of seamless notifications!