Generate Dynamic PDF Certificates with Pabbly Connect and Google Sheets

Learn how to generate dynamic PDF certificates using Pabbly Connect with Google Sheets and Google Slides. Follow this step-by-step tutorial to automate your certificate generation process.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Certificate Generation

To start generating dynamic PDF certificates, the first step is to set up Pabbly Connect. This platform will serve as the integration hub for Google Sheets and Google Slides. You can access Pabbly Connect by visiting connect.Pabbly.com and signing in or creating an account if you don’t have one.

Once logged in, click on ‘Create Workflow’ to begin. Name your workflow something relevant, like ‘Certificate Generation Workflow’. This sets the stage for connecting your Google Sheets data with your Google Slides template through Pabbly Connect.

2. Preparing Your Google Sheets Data

Next, you will need to prepare your Google Sheets file, which contains the data for the certificates. Create a new Google Sheet and input the participant names and the events they participated in. Ensure your data is organized in columns; for example, Column A for names and Column B for event names.

• Column A: Participant Names
• Column B: Event Names

After setting up your Google Sheet, the next step is to integrate it with Pabbly Connect. You will use a webhook to send data from Google Sheets to Pabbly Connect when a new row is added. This allows for real-time updates and certificate generation.

3. Creating a Google Slides Certificate Template

Now, create a Google Slides presentation that will serve as your certificate template. Design your certificate with placeholders for participant names and event names. Use double quotes to indicate dynamic fields, like ‘Full Name’ and ‘Event Name’.

Once your template is ready, save it in a designated folder in Google Drive. This will help keep your files organized. The integration through Pabbly Connect will replace the placeholders with actual data from your Google Sheets when generating certificates.

4. Integrating Google Sheets and Google Slides via Pabbly Connect

With your Google Sheets and Google Slides set up, return to Pabbly Connect. Choose Google Sheets as your trigger app and select the event ‘New Spreadsheet Row’. This will allow Pabbly Connect to capture data from your Google Sheet whenever a new row is added.

Next, configure the action by selecting Google Slides and the event ‘Create Presentation from Template’. Map the fields from your Google Sheets to the placeholders in your Google Slides template. This step is crucial as it allows Pabbly Connect to generate personalized certificates for each participant.

5. Generating PDF Certificates and Sharing Them

After successfully integrating Google Sheets and Google Slides through Pabbly Connect, the next step is to generate the PDF certificates. You will need to share the generated slides publicly to create PDFs. Use the ‘Share a File with Anyone’ feature in Google Drive to make your slide accessible.

Finally, set up another action in Pabbly Connect to upload the PDF file to your Google Drive. Use the export link from your shared slide to create a PDF version of the certificate. Map the necessary fields, including the file name and folder ID for organization.

Once everything is set up, run the workflow to generate the PDF certificates for all participants listed in your Google Sheets. You can also automate sharing these certificates via email using Gmail integration in Pabbly Connect.

Conclusion

Using Pabbly Connect, you can efficiently generate dynamic PDF certificates from Google Sheets data and Google Slides templates. This automation not only saves time but also ensures accuracy in certificate generation for events. Follow these steps to streamline your certificate creation process and enhance your event management.