Create Zoom Meeting from Google Calendar Events Using Pabbly Connect

Learn how to create and update Zoom meetings from Google Calendar events using Pabbly Connect. Step-by-step tutorial for seamless integration. Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Calendar and Zoom Integration

To create a Zoom meeting from Google Calendar events, you first need to set up Pabbly Connect. This platform acts as the central integration tool that connects Google Calendar and Zoom seamlessly. Start by logging into your Pabbly Connect account and navigating to the dashboard.

Once in the dashboard, click on the ‘Create Workflow’ button. Here, you will be prompted to name your workflow. Choose a descriptive name like ‘Google Calendar to Zoom Meeting’ for easy identification. This setup is crucial as it will allow you to automate the meeting creation process effectively.

2. Connecting Google Calendar to Pabbly Connect

In this section, you will connect your Google Calendar to Pabbly Connect. Click on ‘Add New Connection’ and select Google Calendar from the list of applications. You will then be asked to authorize Pabbly Connect to access your Google Calendar data.

• Choose the Google account you wish to connect.
• Grant the necessary permissions to allow access.
• Once connected, select the calendar from which events will be fetched.

After successful connection, you can now set up the trigger event. Choose the ‘New Event’ option to initiate a Zoom meeting whenever a new event is created in your Google Calendar. This automation streamlines your scheduling process significantly.

3. Creating a Zoom Meeting via Pabbly Connect

With your Google Calendar connected, the next step is to create a Zoom meeting using Pabbly Connect. Add another action step and select Zoom from the applications list. Choose the ‘Create Meeting’ action.

In this step, you will fill in the required fields to set up the Zoom meeting. You need to enter details like the meeting topic, description, date, time, and duration. Ensure these details are dynamically fetched from the Google Calendar event to maintain consistency.

• Meeting Topic: Fetch from the Google Calendar event title.
• Meeting Description: Use the event description from Google Calendar.
• Start Time: Set this to the event’s start time.

Once you have filled in all the necessary information, click on the ‘Save’ button to create the Zoom meeting. This integration allows you to automate the process of creating meetings directly from your calendar events.

4. Updating Meeting Link in Google Calendar

After creating the Zoom meeting, the next step is to update the meeting link back in Google Calendar using Pabbly Connect. Add another action step and select Google Calendar again. Choose the ‘Update Event’ action.

In this step, you will need to specify which event to update. Use the event ID from the previous step to ensure the correct event is modified. Enter the Zoom meeting link in the description or location field of the calendar event to make it easily accessible.

Select the calendar where the event is located. Use the event ID to target the specific event. Update the event description with the new Zoom meeting link.

After entering the required details, click on ‘Save’. This ensures that the meeting link is updated in your Google Calendar, making it easy for participants to join the meeting.

5. Conclusion

By using Pabbly Connect, you can effortlessly create and update Zoom meetings from Google Calendar events. This integration streamlines your scheduling process, ensuring that all meeting details are automatically updated. With just a few clicks, you can enhance your productivity and keep your calendar organized.

Start using Pabbly Connect today to simplify your workflow between Google Calendar and Zoom, making your meeting management seamless and efficient.