Create Your Own Automatic Meeting Minutes Generator Using Pabbly Connect and OpenAI

Learn how to automate meeting minutes generation using Pabbly Connect, Google Sheets, and OpenAI in this detailed tutorial. Navigate the automation landscape confidently with clear, structured guidance suitable for professionals regardless of prior technical experience.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To create your own automatic meeting minutes generator, first, access Pabbly Connect. This platform allows you to integrate various applications seamlessly. Simply visit the Pabbly website and navigate to the Connect section.

Once on the homepage, you’ll see options to sign in or sign up. If you’re a new user, click on the ‘Sign up for free’ button. After creating your account, you will receive 100 free tasks every month to explore the features of Pabbly Connect.

2. Creating a New Workflow in Pabbly Connect

After logging into Pabbly Connect, you will arrive at the dashboard. To create a new automation, click on the ‘Create Workflow’ button located at the top right corner. A dialog box will prompt you to name your workflow.

• Enter a name for your workflow, such as ‘Generate Meeting Minutes Using OpenAI’.
• Select the appropriate folder for your workflow.
• Click on the ‘Create’ button to proceed.

Once created, you will see options for setting up a trigger and actions. In this case, the trigger will be Google Sheets, and the actions will involve OpenAI and Google Chat.

3. Setting Up Google Sheets as a Trigger in Pabbly Connect

To begin, select Google Sheets as your trigger application in Pabbly Connect. The trigger event you need is ‘New or Updated Spreadsheet Row’. This means the automation will activate whenever a new row is added to your Google Sheet.

After selecting the trigger event, you will be provided with a webhook URL. This URL is essential for connecting Google Sheets with Pabbly Connect. Copy this URL and navigate to your Google Sheet. In the extensions menu, find the Pabbly Connect Webhooks add-on and paste the copied URL into the setup section.

4. Integrating OpenAI for Content Generation

Once Google Sheets is set up, the next step is to add OpenAI as an action in Pabbly Connect. Select OpenAI and choose the action event ‘Generate Content’. This will allow you to create meeting minutes based on the titles entered in your Google Sheet.

In this section, you will need to provide details such as the AI model, prompt, and other parameters. For instance, the prompt might be ‘Generate meeting minutes for the meeting title and date’. Ensure to map the title and date fields from the previous step, which were captured from Google Sheets.

• Select the AI model (e.g., text-davinci-003).
• Set the maximum tokens for the content generated.
• Adjust the temperature for randomness in the content.

After configuring these settings, click on ‘Save and Send Test Request’ to verify that OpenAI generates the meeting minutes correctly.

5. Sending Meeting Minutes to Google Chat

The final step involves sending the generated meeting minutes to your team via Google Chat. In Pabbly Connect, add Google Chat as a new action. Choose the action event ‘Create Message’ and connect your Google Chat account.

For this integration, you will need the webhook URL for your Google Chat space. Follow the instructions to create a webhook in Google Chat and paste this URL into Pabbly Connect. Then, map the message field to include the meeting minutes generated by OpenAI.

Finally, click on ‘Save’ and test the integration. You should see the meeting minutes appear in your Google Chat space, confirming that the workflow is functioning as intended.

Conclusion

In this tutorial, we explored how to create an automatic meeting minutes generator using Pabbly Connect and OpenAI. By integrating Google Sheets, OpenAI, and Google Chat, you can automate the entire process of generating and sharing meeting minutes efficiently.