Create Jira Issues from Form Submissions Automatically

Learn how to automate Jira issue creation from Google Form submissions using Pabbly Connect. Follow this step-by-step guide for seamless integration. Follow this definitive guide to creating powerful automated workflows with straightforward, efficiency-focused solutions that save valuable time.

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect for Jira Automation

Pabbly Connect is a powerful automation platform that allows you to create workflows between applications. In this tutorial, we will use Pabbly Connect to automatically create Jira issues from Google Form submissions. This integration eliminates manual data entry and reduces errors.

To get started, visit the Pabbly Connect website and sign up for a free account. As a new user, you will receive 100 free tasks each month to explore the features. Once logged in, you can create a new workflow to begin the integration process.

2. Setting Up Google Forms to Capture Issues

Creating a Google Form is the first step in capturing issue submissions. In this section, we will set up a Google Form to collect user feedback. This form will be linked to Pabbly Connect to trigger the automation.

• Create a new Google Form with fields for full name, email, title, description, and category.
• Share the form link with users to report issues.

Once the form is created, you can access the responses section to connect it with Google Sheets. This connection will enable Pabbly Connect to capture new submissions automatically.

3. Linking Google Sheets to Pabbly Connect

After setting up the Google Form, the next step is to link the responses to Google Sheets. This allows Pabbly Connect to access the data for automation. Follow these steps to create this connection.

• Go to the responses section of your Google Form and click on ‘Link to Sheets’.
• Create a new spreadsheet to store the form responses.

Now that your Google Sheets are ready, you need to install the Pabbly Connect Webhooks add-on. This will allow your spreadsheet to send data to Pabbly Connect whenever a new response is submitted.

4. Configuring the Pabbly Connect Workflow

Now that you have set up Google Forms and Sheets, it’s time to configure the workflow in Pabbly Connect. This involves setting up a trigger for new responses and an action to create issues in Jira.

In your Pabbly Connect dashboard, create a new workflow and select Google Forms as the trigger application. Choose ‘New Response Received’ as the trigger event. Copy the webhook URL provided by Pabbly Connect and paste it into the Pabbly Connect Webhooks add-on in Google Sheets.

After setting up the webhook, you need to add an action step to create an issue in Jira. Select Jira as the action application and choose ‘Create Issue’ as the action event. Here, you will map the fields from the Google Form to the Jira issue fields, ensuring that the title and description are correctly populated.

5. Testing the Integration for Success

After configuring your workflow, it’s essential to test the integration to ensure everything is working correctly. Submit a test issue through the Google Form and check if it appears in Jira.

Once you submit the form, go back to your Jira account and refresh the issues page. You should see the newly created issue with the title and description from your form submission. This demonstrates how Pabbly Connect effectively automates the process of creating Jira issues from form submissions.

If everything works as expected, congratulations! You have successfully set up an automated workflow using Pabbly Connect. This integration will save you time and reduce manual errors in issue reporting.

Conclusion

In this tutorial, we explored how to automate the creation of Jira issues from Google Form submissions using Pabbly Connect. By following these steps, you can streamline your issue reporting process and enhance team collaboration. Start leveraging Pabbly Connect for your automation needs today!