Watch Step By Step Video Tutorial Below





1. Setting Up Pabbly Chatflow for Your WhatsApp Chatbot

To start building your automated WhatsApp chatbot, you need to access Pabbly Chatflow. First, go to the Pabbly Chatflow website and sign up for a free account. This platform allows you to create chatbots that can interact with users on WhatsApp.

Once logged in, you can add your WhatsApp number. Click on the settings and follow the prompts to integrate your WhatsApp account. This setup is crucial for ensuring that your chatbot can interact with users effectively.

2. Creating the Admission Chatbot Flow in Pabbly Chatflow

Now that you have set up Pabbly Chatflow, it’s time to create your admission chatbot flow. Click on the “Add Flow” button to start building your chatbot. Name your flow something meaningful, like “Admission Counselor Bot”. This helps in identifying your flow easily later on.

For the trigger event, select “Keyword Match”. Add keywords like “admission” and “course” to activate the chatbot whenever these terms are mentioned. This will ensure that your chatbot responds when students inquire about admissions.

  • Select “Keyword Match” as your trigger event.
  • Add keywords: “admission” and “course”.
  • Name your flow appropriately.

After setting the trigger, you can add an action to send a greeting message. Use the “Text” feature to create a welcoming message that informs users about the admission process. This is how you initiate engagement with potential students.

3. Integrating Pabbly Connect for Automation

To automate the admission process, you will use Pabbly Connect. This platform will allow you to connect your chatbot with other applications like Google Sheets and OpenAI. Start by creating a new workflow in Pabbly Connect.

Set your trigger application to be Pabbly Chatflow and select “New Message Received” as the event. This means that your workflow will activate every time a new message comes through your chatbot. Copy the webhook URL provided by Pabbly Connect and paste it back into your chatbot flow.

  • Create a new workflow in Pabbly Connect.
  • Set trigger application to Pabbly Chatflow.
  • Select “New Message Received” as the event.

Once the connection is established, you can start mapping the data fields that you wish to send to Pabbly Connect. This allows you to capture user details automatically for further processing.

4. Checking Eligibility with OpenAI Integration

After setting up the integration with Pabbly Connect, the next step is to check student eligibility using OpenAI. In your Pabbly Connect workflow, add a new action and select OpenAI as the application. Choose the “Generate Response” event to process the eligibility based on user input.

Map the user’s details such as name, course selected, qualification, and percentage into the OpenAI prompt. This will allow OpenAI to generate a personalized response about the student’s eligibility based on the criteria you have set.

  • Add OpenAI as an action in Pabbly Connect.
  • Select “Generate Response” as the event.
  • Map user details into the OpenAI prompt.

This integration allows you to provide instant feedback to students about their eligibility, enhancing their experience and increasing the chances of securing enrollments.

5. Sending Responses Back via WhatsApp

Finally, to complete the process, you will send the eligibility response back to the student through WhatsApp using Pabbly Chatflow. Add a new action in your Pabbly Connect workflow and select Pabbly Chatflow as the application. Choose the “Send Message” event to facilitate this communication.

Map the recipient’s WhatsApp number and the eligibility message generated by OpenAI. This will ensure that the student receives timely information about their admission status directly in their WhatsApp chat.

  • Select Pabbly Chatflow as the action application.
  • Choose “Send Message” as the event.
  • Map the WhatsApp number and the eligibility message.

This final step automates the communication process, ensuring that students receive immediate updates regarding their admission status, thereby improving overall efficiency.

Conclusion

In this tutorial, we explored how to create an automated WhatsApp chatbot for admissions using Pabbly Connect and Pabbly Chatflow. By integrating these platforms, you can enhance student engagement and streamline the admission process effectively.