Automatically Share Meeting Links on WhatsApp

Learn how to automatically share meeting links on WhatsApp using Pabbly Connect with this step-by-step tutorial. Simplify your workflow now! Learn to create powerful connections between your critical applications without requiring specialized programming knowledge or extensive technical background.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To start using Pabbly Connect for automatically sharing meeting links on WhatsApp, first access the platform by navigating to pabby.com/connect. This integration tool allows you to connect various applications without needing any coding skills.

Once you reach the landing page, you can sign up for a free account. New users get 100 free tasks every month to explore the features of Pabbly Connect. After signing up, you can log in and begin creating your automation workflow.

2. Creating Your Automation Workflow in Pabbly Connect

Inside Pabbly Connect, you will create a new workflow. This workflow will consist of two main steps: a trigger and an action. The trigger will be set to Google Sheets, specifically to detect new or updated rows.

• Select Google Sheets as the trigger application.
• Choose ‘New or Updated Spreadsheet Row’ as the event.
• Connect your Google Sheets account to Pabbly Connect.

After setting up the trigger, you will receive a webhook URL. This URL is essential for linking Google Sheets with Pabbly Connect. Copy this URL and proceed to your Google Sheets to set up the integration.

3. Setting Up Google Sheets for Integration

In your Google Sheets, go to Extensions > Add-ons > Get Add-ons to find the Pabbly Connect Webhooks add-on. Install it to enable the connection between Google Sheets and Pabbly Connect.

• After installation, refresh your spreadsheet.
• Go to Extensions > Pabbly Connect Webhooks and select ‘Initial Setup’.
• Paste the webhook URL and set your trigger column.

Once you’ve completed these steps, click the submit button to finalize the setup. This ensures that whenever you add a new participant’s details in Google Sheets, the information will be sent to Pabbly Connect.

4. Integrating WhatsApp with Pabbly Connect

Now that Google Sheets is connected, it’s time to set up WhatsApp. In your Pabbly Connect workflow, add a new action step. Select WhatsApp Cloud API as the action application and choose ‘Send Text Message’ as the event.

Connect your WhatsApp Cloud API account by providing the required credentials. Map the recipient’s phone number from the previous Google Sheets step. Compose your message, including any dynamic text from Google Sheets.

After setting up the message, click on the save and send test request button. If everything is configured correctly, the participant will receive a WhatsApp message with the meeting link.

5. Testing Your Automation Workflow

With everything set up, it’s crucial to test your automation. Go back to Google Sheets and enter a new participant’s details, including their name, email, and phone number. Ensure the webinar name is also included.

Once you add this information, check your WhatsApp. If the integration is successful, you should receive a message containing the participant’s name and the meeting link for the webinar. This confirms that Pabbly Connect is effectively automating the process of sharing meeting links.

Conclusion

By following these steps, you can easily automate the process of sharing meeting links on WhatsApp using Pabbly Connect. This integration not only saves time but also ensures that participants receive timely information for your webinars.