Automatically Send Internship Program Certificates to Students on WhatsApp Using Pabbly Connect

Learn how to automate sending internship program certificates to students on WhatsApp using Pabbly Connect. Follow our step-by-step tutorial for seamless integration. Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To start automating the process of sending internship program certificates, you need to access Pabbly Connect. This integration platform allows you to connect various applications seamlessly.

Begin by navigating to the Pabbly website. Sign up for a free account if you haven’t already done so. After logging in, you will be directed to the dashboard where you can create workflows. Click on the ‘Create Workflow’ button and name your workflow, for example, ‘Internship Certificates to WhatsApp’.

2. Connecting JotForm to Pabbly Connect

The first step in the automation process is to connect your JotForm account to Pabbly Connect. This allows you to capture responses from the form where students submit their details.

In Pabbly Connect, select JotForm as your application and choose the trigger event as ‘New Response’. This will generate a webhook URL. Copy this URL, then go to your JotForm dashboard. In your form settings, navigate to the Integrations tab and search for Webhooks. Paste the copied URL into the appropriate field and complete the integration.

• Open Pabbly Connect and create a workflow.
• Select JotForm as the application and ‘New Response’ as the trigger.
• Copy the webhook URL and paste it into JotForm’s Webhooks integration.

Once the integration is complete, you will see a confirmation in Pabbly Connect indicating it is waiting for a response from JotForm. This sets the stage for the next step of the automation.

3. Creating Certificates Using Google Slides

In this step, you will use Pabbly Connect to create certificates automatically using Google Slides. This process involves pulling the data collected from JotForm and using it to fill a Google Slides template.

In Pabbly Connect, add a new action step and select Google Slides as the application. Choose the action event ‘Create Presentation from Template’. Connect your Google Slides account and select the template you’ve prepared for the certificates. Map the fields from JotForm to the corresponding placeholders in your template.

• Select Google Slides and ‘Create Presentation from Template’ as the action.
• Connect your Google account and select the appropriate template.
• Map the JotForm fields to the template placeholders.

After mapping the fields, click ‘Save and Send Test Request’ to generate the certificate. You should see a new presentation created in your Google Drive.

4. Sharing Certificates via Google Drive

The next step involves sharing the generated certificates using Google Drive through Pabbly Connect. This step ensures that the certificates can be accessed via a sharable link.

Add another action step in Pabbly Connect and select Google Drive as your application. Choose the action event ‘Share a File with Anyone’. Connect your Google Drive account and map the presentation ID from the previous step. This will create a sharable link for the certificate.

Select Google Drive and ‘Share a File with Anyone’ as the action. Connect your Google Drive account and map the presentation ID. Generate the sharable link for the certificate.

After successfully generating the link, you will receive a confirmation in Pabbly Connect, which will be used in the final step to send the certificate to the students.

5. Sending Certificates to WhatsApp Using 360 Dialogue

In the final step, you will use Pabbly Connect to send the generated certificates directly to students via WhatsApp using the 360 Dialogue application. This allows for seamless communication and delivery of certificates.

Add a new action step in Pabbly Connect and select 360 Dialogue as your application. Choose the action event ‘Send Template Message’. Connect your 360 Dialogue account by entering your API key and domain. Map the necessary fields, including the recipient’s phone number and the sharable link to the certificate.

Finally, customize the message body using the mapped fields to personalize the message for each student. Once everything is set, click ‘Save and Send Test Request’. You should see the message delivered to the student’s WhatsApp.

Conclusion

By following these steps, you can efficiently automate the process of sending internship program certificates to students on WhatsApp using Pabbly Connect. This integration not only saves time but also enhances communication with your interns. Start using Pabbly Connect today to streamline your workflows and improve efficiency.