Automatically Send Google Forms Responses to Teamwork Using Pabbly Connect

Learn how to automatically send Google Forms responses to Teamwork messages using Pabbly Connect with this detailed step-by-step tutorial. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Forms and Teamwork Integration

To begin with the integration process, you need to access Pabbly Connect. Start by logging into your Pabbly Connect account and navigating to the dashboard. This platform is essential for automating the connection between Google Forms and Teamwork.

Once you’re on the dashboard, click on the ‘Create Workflow’ button. Assign a name to your workflow, such as ‘Google Forms to Teamwork Messages Automation’. This naming convention helps in identifying your workflow later. After naming, click on the ‘Create’ button to proceed.

2. Configuring the Trigger for Google Forms

The next step involves configuring the trigger in Pabbly Connect. Choose Google Forms as the application for the trigger event. Select ‘New Response Received’ as the trigger event. Pabbly Connect will generate a webhook URL that you will use to fetch data from Google Forms.

• Select Google Forms in the Choose App field.
• Choose ‘New Response Received’ as the trigger event.
• Copy the webhook URL provided by Pabbly Connect.

After copying the webhook URL, you need to set it up in your Google Forms. Open the Google Sheets linked to your form, click on Extensions, then select Pabbly Connect Webhooks, and go to Initial Setup. Paste the webhook URL into the designated field and specify the trigger column, which is usually the last data entry column.

3. Testing the Connection Between Google Forms and Pabbly Connect

After setting up the webhook in your spreadsheet, it’s crucial to test the connection. In the Pabbly Connect interface, you will notice a message indicating that it is waiting for a webhook response. To test this, submit a test entry in your Google Form. using Pabbly Connect

Once the test entry is submitted, go back to Pabbly Connect and click on the ‘Send Test’ button. This action will send the test data to your Pabbly Connect workflow. If successful, you should see the test data reflected in the response section of Pabbly Connect, confirming that the integration is working.

4. Setting Up the Action to Send Messages to Teamwork

Now that the trigger is set, the next step is to configure the action that sends messages to Teamwork. In the action step of Pabbly Connect, search for Teamwork and select it. Choose the ‘Create Message’ action event to proceed.

• Select Teamwork as the application for the action step.
• Choose ‘Create Message’ as the action event.
• Connect your Teamwork account by entering the subdomain found in your Teamwork dashboard.

After successfully connecting to Teamwork, you will need to specify the project where the messages will be sent. Fill in the message title and body using the data received from the Google Forms submission. Map the fields accordingly to ensure that the correct information is sent to your team.

5. Finalizing the Automation in Pabbly Connect

With everything configured, it’s time to finalize your automation in Pabbly Connect. Click on ‘Save and Send Test Request’ to send a test message to Teamwork. If successful, you will see the message appear in your Teamwork messages section.

After confirming that the test message has been sent, you can now automate this process. From the Google Sheets, click on Extensions, select Pabbly Connect Webhooks, and then click on ‘Send on Event’. This ensures that every new form submission triggers the sending of a message to Teamwork automatically.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to automatically send Google Forms responses to Teamwork as messages. This integration streamlines communication and enhances team collaboration by ensuring that every user request is promptly communicated. By following these steps, you can set up your automation effortlessly and improve your workflow efficiency.