Automatically Save New Files from Google Drive to Airtable Using Pabbly Connect

Learn how to automatically save new files from Google Drive to Airtable using Pabbly Connect. Step-by-step guide with detailed instructions. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect for Google Drive and Airtable Integration

In this tutorial, we will explore how to use Pabbly Connect to automatically save new files from Google Drive to Airtable. This integration allows you to streamline your workflow by ensuring that every new file uploaded in Google Drive is recorded in Airtable without manual intervention.

Using Pabbly Connect, you can create a seamless connection between Google Drive and Airtable. This process is straightforward and does not require any coding skills, making it accessible for everyone. Let’s dive into the steps necessary to set up this integration.

2. Setting Up Pabbly Connect for Google Drive Integration

To begin, navigate to the Pabbly Connect website. If you’re a new user, click on the ‘Sign Up for Free’ option to create your account. Existing users can simply log in. Once logged in, you will find yourself on the Pabbly Connect dashboard.

• Access the dashboard and click on the ‘+’ icon to create a new workflow.
• Name your workflow, for example, ‘Google Drive to Airtable Integration’ and click on ‘Create’.

After creating your workflow, you will see a trigger window. Here, select Google Drive as the application and choose the ‘New File’ trigger event. This setup will allow Pabbly Connect to monitor your Google Drive for any new files.

3. Connecting Google Drive to Pabbly Connect

In the trigger setup, click on ‘Connect’ to link your Google Drive account. You will be prompted to add a new connection. Select ‘Connect with Google Drive’ and choose your Google account to authorize access.

Once connected, you can proceed to upload a new file to your designated Google Drive folder. This step is crucial as it allows Pabbly Connect to capture the details of the newly uploaded file. After uploading, click on ‘Save and Send Test Request’ in Pabbly Connect to retrieve the file details.

4. Setting Up Airtable to Receive Data

Next, we will configure Airtable to receive the file details captured by Pabbly Connect. In the action window of your workflow, select Airtable as the application and choose ‘Create Record’ as the action event.

• You will need to connect your Airtable account using your API key, which can be found in your Airtable account settings.
• After connecting, select the base and table where you want to store the file details.

Map the fields from Google Drive to Airtable, such as file name, file type, link, and created date. This mapping ensures that the relevant information from Google Drive is correctly recorded in Airtable. After mapping, click on ‘Save and Send Test Request’ to confirm that the data is successfully sent to Airtable.

5. Testing the Integration with Pabbly Connect

After setting up the integration, it’s time to test it. Upload another file to your Google Drive folder and check if the details appear in your Airtable base. Refresh your Airtable to see the new record created with the file details.

This verification step is crucial to ensure that Pabbly Connect is functioning as intended. If the file details appear correctly in Airtable, your integration is successful. You can now automate this process for any future files uploaded to Google Drive.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to automatically save new files from Google Drive to Airtable. By following these steps, you can streamline your workflow and eliminate manual data entry. This integration enhances efficiency and ensures that your data is always up-to-date in Airtable.