Automatically Print Sports Certificates Using Pabbly Connect and Google Sheets

Learn how to automate the printing of sports certificates for students using Pabbly Connect, Google Sheets, and Google Drive with this detailed tutorial. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Setting Up Google Sheets for Student Details

To start automating the printing of sports certificates, first, you need to set up Google Sheets. This is where you will enter the details of your students, including their names and completion dates. Use Pabbly Connect to facilitate the connection between Google Sheets and the automation process.

Open Google Sheets by logging into your Gmail account. Click on the ‘+’ icon to create a new spreadsheet. Once created, fill in the necessary columns for student names and completion dates. Ensure that you save this sheet, as it will be the foundation for the automation process.

2. Creating a Certificate Template Using Google Slides

Next, you need a template for the sports certificates. Use Google Slides to create this template, which will be filled automatically with student details through Pabbly Connect. Access Google Slides from the same panel in your Gmail account.

• Create a new presentation by clicking on the ‘+’ icon.
• Design your certificate template using available themes or import your own.
• Make sure to include variable text in double curly braces for names and dates.

This template will allow Pabbly Connect to fill in the specific details for each student automatically when generating certificates.

3. Setting Up Pabbly Connect for Automation

After preparing the Google Sheets and Google Slides templates, the next step is to set up Pabbly Connect. This platform will automate the entire process of printing certificates. To begin, create a free account on Pabbly Connect and sign in to access the dashboard.

Click on the ‘Create Workflow’ button and give your workflow a name, such as ‘Automatically Print Sports Certificates from Google Sheets’. Here, you will define the trigger and action for your automation. The trigger will be the addition of a new row in Google Sheets, while the action will be to generate and print the certificate.

4. Configuring Google Sheets Trigger in Pabbly Connect

To configure the trigger, select Google Sheets as your application in Pabbly Connect. Choose the event ‘New or Updated Spreadsheet Row’ as the trigger event. This setup ensures that whenever a new student is added, the workflow is initiated automatically.

• Copy the webhook URL generated by Pabbly Connect.
• In Google Sheets, go to Extensions > Add-ons > Get Add-ons, and search for Pabbly Connect Webhooks.
• Install the add-on and refresh your Google Sheet.

After refreshing, go to Extensions > Pabbly Connect Webhooks > Initial Setup. Paste the copied webhook URL and set the trigger column to the last column where you input data. This setup allows Pabbly Connect to listen for new entries and trigger the automation.

5. Generating and Printing Certificates Automatically

Once the trigger is configured, you need to set up the action that generates the certificate. Select Google Slides as the action application in Pabbly Connect and choose ‘Create Presentation from Template’ as the action event. Connect your Google Slides account and select the certificate template you created earlier.

Map the student name and completion date from the Google Sheets data to the respective fields in the certificate template. After saving the settings, add another action to share the generated certificate link via Google Drive. This will allow for easy access for printing.

Connect your printing application (e.g., eZ) to Pabbly Connect. Map the shared PDF link to the print action. Select printer settings such as paper size and color options.

Finally, test the setup by adding a new student to your Google Sheets. The workflow will automatically generate and print the certificate, demonstrating the full capabilities of Pabbly Connect.

Conclusion

This tutorial demonstrates how to automate the printing of sports certificates for students using Pabbly Connect, Google Sheets, and Google Drive. By following these steps, you can streamline your certificate generation process efficiently.