Automatically Generate Certificates for Hotel Management Course & Send on WhatsApp Using Pabbly Connect

Learn how to automatically generate certificates for your Hotel Management Course and send them via WhatsApp using Pabbly Connect in this detailed tutorial. Discover how to seamlessly connect your essential tools through accessible instructions that make powerful automation available to professionals at every skill level.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Certificate Generation

To automatically generate certificates for your Hotel Management Course, start by accessing Pabbly Connect. This integration tool allows you to connect various applications seamlessly without any coding skills. Begin by visiting the Pabbly Connect website and signing up for a free account.

Once logged in, navigate to the dashboard and click on ‘Create Workflow.’ Name your workflow appropriately, such as ‘Generate Certificates for Hotel Management Course.’ This setup is crucial as it will define how the data flows from Google Sheets to WhatsApp via Pabbly Connect.

2. Connecting Google Sheets to Pabbly Connect

The first step in our automation is to connect Google Sheets to Pabbly Connect. This is where you will store your students’ data. In the Pabbly Connect dashboard, select Google Sheets as your app and choose the action event as ‘Get Rows.’ This will allow Pabbly Connect to pull data from your spreadsheet.

• Select your Google account and allow necessary permissions.
• Choose the spreadsheet that contains your student data.
• Map the data range you want to pull into Pabbly Connect.

After setting this up, click on ‘Save and Send Test Request’ to ensure that Pabbly Connect successfully retrieves your student data. This step is essential to verify that your Google Sheets are properly connected.

3. Generating Certificates Using Google Slides

Next, we will send the collected data to Google Slides through Pabbly Connect to create certificates. Choose Google Slides as your next application and select the action event ‘Create Presentation from Template.’ This allows you to use a predefined template for your certificates.

Map the necessary fields such as student names and the date of completion. This ensures that each certificate generated will have the correct information. You can use a Google Slides template designed for your Hotel Management Course certificates, ensuring a professional look.

• Select the template presentation from Google Slides.
• Map the title for the new presentation using student names.
• Specify the location in Google Drive where the certificate will be saved.

Once the mapping is complete, click on ‘Save and Send Test Request’ to generate the certificate. This step will create a new Google Slides presentation for each student automatically.

4. Creating Shareable Links for Certificates in Google Drive

After generating the certificates, the next step is to create shareable links using Google Drive through Pabbly Connect. In this step, select Google Drive as your application and choose the action event ‘Share a File with Anyone.’ This will allow you to generate a link for each certificate created.

Map the presentation ID from the previous step to this action. This ID corresponds to the certificate you just created. After mapping, click on ‘Save and Send Test Request’ to generate a shareable link.

Once the link is generated, you can use it to send the certificates to students. This automation saves time and ensures that every student receives their certificate promptly via WhatsApp.

5. Sending Certificates via WhatsApp Using 360 Dialogue

The final step involves sending the generated certificate links to students via WhatsApp using Pabbly Connect. To do this, choose 360 Dialogue as your application and select the action event ‘Send Template Messages.’ This action is essential for delivering the certificates directly to your students’ WhatsApp accounts.

Map the required fields including the recipient’s mobile number, the message template, and the shareable link generated in the previous step. Ensure that you format the mobile number correctly, including the country code.

Select the appropriate message template that includes variables for student names and course details. Map the shareable link of the certificate to the message body. Click ‘Save and Send Test Request’ to send the message.

After completing this step, students will receive their certificates via WhatsApp automatically, making the entire process efficient and hassle-free.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to automatically generate certificates for a Hotel Management Course and send them via WhatsApp. This integration simplifies the process, saving time and ensuring accuracy in certificate delivery. By following these steps, you can enhance your course management and provide timely recognition to your students.