Automate WhatsApp Messages to Job Applicants Using Pabbly Connect

Learn how to automate WhatsApp messages to job applicants using Pabbly Connect and Pabbly Connect with this step-by-step tutorial. Discover how to seamlessly connect your essential tools through accessible instructions that make powerful automation available to professionals at every skill level.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Job Application Notifications

To automate WhatsApp messaging to job applicants, start by accessing Pabbly Connect. This platform allows you to create workflows that can send messages automatically based on form submissions. Simply visit Pabbly Connect and sign up for a free account or log in if you already have one.

Once you are in the dashboard, click on ‘Create Workflow’. Name your workflow, for example, ‘Pabbly Form Builder to WhatsApp’, and click on ‘Create’. This will set up the necessary environment for the integration.

2. Configuring the Trigger Event with Pabbly Form Builder

In this section, you will set up the trigger event to capture form submissions from Pabbly Form Builder. In the trigger window, select Pabbly Form Builder as your app and choose the event ‘New Form Submission’. This action indicates that Pabbly Connect will react whenever a new application is submitted.

• Select ‘Pabbly Form Builder’ in the trigger application.
• Choose ‘New Form Submission’ as the trigger event.
• Copy the Webhook URL provided by Pabbly Connect.

After copying the Webhook URL, go to your Pabbly Form Builder account, edit your job application form, and navigate to the integration settings. Paste the Webhook URL into the designated field and save the changes to link your form with Pabbly Connect.

3. Receiving Form Submission Data in Pabbly Connect

Now that your form is connected, it’s time to test the integration. Click on ‘Recapture Webhook Response’ in Pabbly Connect. This feature allows you to collect data from the form submissions. Fill out the job application form with dummy data and submit it.

Once the form is submitted, you will see the response data appear in Pabbly Connect. This data includes the applicant’s name, email, phone number, and other relevant details collected from the form submission. This step confirms that the integration is working correctly.

4. Integrating WhatsApp Cloud API with Pabbly Connect

The next step is to set up the action event to send a WhatsApp message using the WhatsApp Cloud API. In the action window, select ‘WhatsApp Cloud API’ and choose ‘Send Template Message’ as the action event. This integration allows you to send automated messages to applicants once they fill out the job application form. using Pabbly Connect

• Select ‘WhatsApp Cloud API’ as the app.
• Choose ‘Send Template Message’ as the action event.
• Connect your WhatsApp Cloud API account by entering the required credentials.

After connecting, you will need to select the message template you created in the WhatsApp Cloud API. This template should be approved by WhatsApp to ensure compliance with their messaging policies. Map the applicant’s phone number and any other relevant data to the template fields to personalize the message.

5. Finalizing and Testing the Integration

With both the trigger and action set up, it’s time to finalize the workflow. Click on ‘Save and Send Test Request’ in Pabbly Connect. This action will send a test WhatsApp message to the applicant using the information provided in the previous steps.

Check the recipient’s WhatsApp account to confirm that the message has been received. If everything is set up correctly, the applicant should receive a personalized message thanking them for their application and providing additional information. This completes the automation process, demonstrating how Pabbly Connect seamlessly integrates different applications to enhance your workflow.

Conclusion

In this tutorial, we explored how to automate WhatsApp messages to job applicants using Pabbly Connect and Pabbly Form Builder. By following the steps outlined, you can streamline your hiring process and ensure timely communication with candidates. This integration enhances efficiency and improves the applicant experience.