Automate Webinar Reminders on WhatsApp with Pabbly Connect

Learn how to send automated webinar reminders on WhatsApp using Pabbly Connect, Google Calendar, and Google Sheets. Step-by-step tutorial included. Explore efficient methods for automating routine tasks with clear, concise instructions suited for both newcomers and experienced professionals.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Webinar Reminders

To automate sending webinar reminders via WhatsApp, the first step is to set up Pabbly Connect. This powerful automation tool allows integration between multiple applications, making it ideal for your webinar needs. Start by signing up for Pabbly Connect and accessing the dashboard.

Once logged in, click on the ‘Create Workflow’ button. Name your workflow, for example, ‘Webinar Reminders on WhatsApp’. After naming, click on the ‘Create’ button to proceed. This sets the stage for integrating Google Calendar and WhatsApp through Pabbly Connect.

2. Triggering the Workflow with Google Calendar

The next step in this automation involves setting Google Calendar as the trigger. In the trigger section of Pabbly Connect, search for Google Calendar and select it. Choose the trigger event as ‘New Event’ to ensure that every time a webinar is scheduled, it triggers the workflow.

• Select ‘Google Calendar’ as the application.
• Connect your Google account by signing in.
• Choose the calendar you will use for scheduling webinars.

After connecting, click on ‘Save and send test request’. This will fetch the details of the webinar event, including start time and description, which will be used in subsequent steps of the workflow.

3. Fetching Attendee Details from Google Sheets

After setting up the trigger, the next step is to gather the details of attendees from Google Sheets. In Pabbly Connect, add a new action step and select Google Sheets. Choose the action event as ‘Get Rows’ to retrieve the attendee data.

To configure this, select the spreadsheet containing your webinar registrations and specify the data range. Ensure you toggle the ‘Simple Response’ option to off to get the data in array format, allowing the workflow to iterate through each attendee.

• Select your spreadsheet name from the dropdown.
• Specify the range (e.g., A2:C6) to fetch attendee details.

Click ‘Save and send test request’ to confirm that the details are fetched correctly. This data will be used in the next steps to send personalized reminders.

4. Sending WhatsApp Reminders Using Pabbly Connect

With the attendee details fetched, the next step is to send WhatsApp reminders. For this, add another action step in Pabbly Connect and select the application for WhatsApp messaging, such as Interact. Choose the action event as ‘Send WhatsApp Template Message’.

Connect your Interact account by entering the API key that you can find in the developer settings of your Interact dashboard. After connecting, map the phone number and template message for the WhatsApp reminder.

Map the phone number from the attendee details. Insert the template code for the reminder message. Define the message content, including personalized variables.

Once everything is set up, click on ‘Save and send test request’. This will send a WhatsApp reminder to the mapped phone number, ensuring attendees receive timely notifications before the webinar starts.

5. Finalizing and Testing the Automation

Having set up the entire automation, the last step is to finalize and test the workflow in Pabbly Connect. Ensure that all steps are correctly configured, and the data flows seamlessly from Google Calendar to Google Sheets and finally to WhatsApp.

To test, create a new event in Google Calendar, and check if the WhatsApp reminders are sent automatically to the registered attendees. This process should occur 15 minutes before the webinar starts, as configured in your workflow settings.

Remember, you can use this workflow repeatedly for future webinars without manual intervention. Simply create new events in your designated Google Calendar, and Pabbly Connect will handle the rest, sending reminders to your attendees automatically.

Conclusion

By using Pabbly Connect, you can effortlessly automate the process of sending webinar reminders via WhatsApp. This integration with Google Calendar and Google Sheets ensures that your attendees are always informed and engaged.