Automate Sending Meeting Details from Google Calendar to WhatsApp Using Pabbly Connect

Learn how to automate sending meeting details from Google Calendar to WhatsApp using Pabbly Connect. Follow our step-by-step guide for seamless integration. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Calendar and WhatsApp Integration

To send meeting details from Google Calendar on WhatsApp, you first need to set up Pabbly Connect. Start by visiting the Pabbly Connect dashboard. You can create a free account at Pabbly.com/connect, which allows you 100 automation tasks monthly.

Once logged in, click on the ‘Create Workflow’ button. Name your workflow something relevant, like ‘Send Event Details from Google Calendar to WhatsApp’. After naming, click on the ‘Create’ button to proceed to the workflow page.

2. Triggering the Workflow with Google Calendar

The next step is to set up the trigger for your workflow. In the trigger app field, select Pabbly Connect and search for Google Calendar. Choose the trigger event as ‘New Event’. This means that whenever a new event is created in Google Calendar, the workflow will be triggered.

• Select your Google Calendar account to connect.
• Choose the specific calendar from which you want to fetch events.
• Click on ‘Save and Send Test Request’ to fetch the latest event data.

After fetching the event data, you will see the details of the most recent event, which will include the event title, date, time, and attendees. This data will be crucial for sending the WhatsApp message later.

3. Fetching Contact Details Using Google Contacts

Now that you have the event details from Google Calendar, the next step is to fetch the contact details of the attendee. For this, you will again use Pabbly Connect to integrate with Google Contacts.

Select Google Contacts as your action app and choose the action event ‘Search Contact’. Connect to your Google Contacts account and use the attendee’s email fetched from the previous step to locate their WhatsApp number.

• Map the email ID of the attendee to search for their contact.
• Once the contact is found, you will retrieve their WhatsApp number.

This step ensures that you have the correct contact information to send the WhatsApp message regarding the meeting.

4. Sending the Message via WhatsApp Cloud API

With both the event and contact details ready, you can now send the WhatsApp message using the WhatsApp Cloud API through Pabbly Connect. Set up another action step and select WhatsApp Cloud API.

Choose the action event ‘Send Template Message’. You will need to connect your WhatsApp Cloud API account, which involves entering your permanent access token, phone number ID, and WhatsApp Business account ID. Make sure you have created message templates in your WhatsApp Cloud API setup for sending messages.

Select the message template you created for meeting notifications. Map the variables in the template with the data fetched from Google Calendar and Google Contacts.

This step finalizes the message that will be sent to the attendee, ensuring they receive all necessary details about the meeting.

5. Conclusion: Automate Your Meeting Notifications

In this tutorial, you learned how to automate sending meeting details from Google Calendar to WhatsApp using Pabbly Connect. This integration allows for seamless communication with attendees, ensuring they are informed of their meeting schedules.

By following the steps outlined above, you can set up this automation quickly and effectively, enhancing your workflow and saving time.

With Pabbly Connect, you can easily manage your workflows and integrate various applications without any coding knowledge, making it an essential tool for effective automation.