Automate Sending Different Images on WhatsApp with Pabbly Connect

Learn how to use Pabbly Connect to automate sending different images on WhatsApp on scheduled dates. No coding required! Discover how to seamlessly connect your essential tools through accessible instructions that make powerful automation available to professionals at every skill level.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Automation

To start the automation of sending different images on WhatsApp, the first step is to access Pabbly Connect. You can sign up for a free account at Pabbly.com/connect. Once logged in, you will land on the dashboard where you can create your automation workflow.

Click on the ‘Create Workflow’ button, name your workflow (e.g., ‘Send Images on WhatsApp’), and proceed to set up the automation. This platform allows you to connect various applications seamlessly without any coding knowledge.

2. Scheduling the Trigger in Pabbly Connect

The next step is to schedule the trigger using the scheduler feature in Pabbly Connect. This feature allows you to run your workflow at specified intervals. For our purpose, select the ‘Once’ option to send exam results only once on a specific date.

• Choose the date you want to send the images (e.g., May 30, 2022).
• Set the time in UTC format (e.g., 3:30 AM UTC for 9:00 AM IST).

After entering the required details, click on ‘Save’. This sets the schedule for when the images will be sent through WhatsApp.

3. Integrating Google Sheets with Pabbly Connect

Next, we will connect Google Sheets to Pabbly Connect to fetch the student data. In the action step, select Google Sheets and choose the ‘Get Rows’ option. This will allow you to retrieve the data you have entered regarding the students and their respective results.

After connecting your Google Sheets account, select the spreadsheet that contains the student results. Make sure to specify the correct range (e.g., A2:F3) to capture all necessary information. Once done, click on ‘Save and Send Test Request’ to verify the connection and fetch the data.

4. Using the Iterator in Pabbly Connect

To send individual messages to each student, we will use the Iterator feature in Pabbly Connect. This allows the workflow to process each row of data one by one. Click on the plus icon to add a new action step and search for ‘Iterator’. Select it to segregate the data retrieved from Google Sheets.

When you set up the Iterator, choose the array of student data from the previous step. This will ensure that the workflow runs for each student individually. After setting it up, click on ‘Save and Send Test Request’ to ensure it works correctly.

• The Iterator will process each student’s data row by row.
• This is crucial for sending personalized messages to each student.

Once the Iterator is set, you can proceed to the next step of sending messages via WhatsApp.

5. Sending Messages via WhatsApp Cloud API

Now, we will connect to the WhatsApp Cloud API through Pabbly Connect. In the action step, search for ‘WhatsApp Cloud API’ and select the ‘Send Template Message’ option. This integration allows you to send messages directly to WhatsApp.

Before sending messages, ensure you have set up your WhatsApp Cloud API and created a message template in the Facebook developer console. Once connected, you will need to map the required fields such as the recipient’s phone number, header image, and message body fields using the data fetched from the previous steps.

Map the WhatsApp number in the required format (without the plus sign). Include the image URL and other personalized data in the message body.

After mapping all the fields, click on ‘Save and Send Test Request’ to send a test message and verify that everything is working correctly.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to automate sending different images on WhatsApp based on a scheduled date. By integrating Google Sheets and the WhatsApp Cloud API, you can efficiently send personalized messages without any manual intervention. This automation saves time and ensures timely communication with recipients.