Automate Rejection Emails Using Pabbly Connect: Google Sheets and Gmail Integration

Learn how to send automated rejection emails to applicants using Pabbly Connect with Google Sheets and Gmail in this step-by-step tutorial. Revolutionize your productivity approach with just a few strategic clicks. Uncover professional methods for connecting applications and creating workflows that reclaim hours of your week.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Google Sheets and Gmail Integration

To begin the process of sending automated rejection emails using Pabbly Connect, first, navigate to the Pabbly website. It is recommended to use incognito mode to avoid authentication issues with Google accounts.

Once on the Pabbly website, click on ‘Sign Up for Free’ to create an account. After logging in, access the Pabbly Connect application to start setting up your workflow for integrating Google Sheets with Gmail.

2. Creating a Workflow in Pabbly Connect

In Pabbly Connect, click on the ‘Create Workflow’ button. Name your workflow something descriptive, like ‘Google Sheets to Gmail’. This will help you identify the workflow later.

• Select Google Sheets as the trigger application.
• Choose ‘New Spreadsheet Row’ as the trigger event.
• Click on ‘Connect’ to link your Google Sheets account to Pabbly Connect.

After setting up the trigger, you will need to create a new Google Sheet. Include columns for the applicant’s name, email, profile, and status. This sheet will serve as the data source for your automated emails.

3. Integrating Google Sheets with Pabbly Connect

To integrate Google Sheets with Pabbly Connect, go to the Google Sheets add-ons menu and find the Pabbly Connect Webhooks add-on. If you haven’t installed it yet, you will need to do so from the Google Workspace Marketplace.

After installation, refresh your Google Sheet. Click on the add-ons menu again, select Pabbly Connect Webhooks, and then choose ‘Initial Setup’. Here, you will paste the webhook URL provided by Pabbly Connect and specify the trigger column, which should be the last column of data entry.

• Paste the webhook URL into the designated field.
• Set the trigger column to the column where the status will be updated.
• Click ‘Submit’ to finalize the integration.

This integration allows Pabbly Connect to capture data from Google Sheets and trigger actions based on new entries.

4. Setting Up Email Notifications Using Pabbly Connect

Next, you will configure the action event in Pabbly Connect to send emails through Gmail. Add Gmail as the action application and select ‘Send Email’ as the action event.

Connect your Gmail account to Pabbly Connect and map the fields from Google Sheets to the email fields. This includes the recipient’s name and email, the sender’s name, and the email subject and body.

Map the recipient’s name and email from the Google Sheets data. Set the email subject to ‘Application Feedback’. Compose the email body with personalized content.

Once your email is configured, click ‘Save and Send Test Request’ to verify that the integration is working properly. If successful, the applicant will receive their rejection email automatically.

5. Finalizing the Integration and Testing the Workflow

After setting everything up in Pabbly Connect, it’s crucial to test the workflow to ensure it operates correctly. Enter a new applicant’s details in the Google Sheet, ensuring the status is marked as ‘Rejected’.

Pabbly Connect will capture this new entry and send an email to the applicant based on the configured settings. You can check the Gmail account to confirm that the email was sent successfully.

To finalize the integration, you can also add filters to ensure emails are only sent when the status is ‘Rejected’. This will prevent any unnecessary emails from being sent to applicants who have not been rejected.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to automate the process of sending rejection emails to applicants using Google Sheets and Gmail. By following these steps, you can streamline your hiring process and improve communication with applicants.