Automate Recruitment & Interview Scheduling Using Pabbly Chatflow

Learn how to automate recruitment and interview scheduling using Pabbly Chatflow with this detailed step-by-step tutorial. Create intelligent chat experiences that delight users while collecting valuable information and moving prospects through your sales process.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Chatflow for Recruitment Automation

To begin automating recruitment and interview scheduling, first access Pabbly Chatflow. Navigate to the Pabbly Chatflow homepage by searching for it in your browser. This platform serves as a comprehensive solution for creating WhatsApp chatbots.

Once on the homepage, you can either sign in if you’re an existing user or click on the ‘Sign Up Free’ button to create a new account. This will give you access to 100 free credits to explore the features of Pabbly Chatflow.

2. Creating a WhatsApp Chatbot Using Pabbly Chatflow

After signing into Pabbly Chatflow, you will see the dashboard. Here, click on the ‘Add Flow’ button to begin creating your WhatsApp chatbot for recruitment. Name your flow something like ‘Automate Recruitment and Interview Scheduling’ to keep it organized.

• Click on the ‘Add Flow’ button.
• Enter a name for your flow.
• Set up the trigger for your chatbot.

For the trigger, select the option for a keyword. This will allow your chatbot to activate when specific keywords are sent by users. You can add keywords like ‘apply job’ or ‘interview’ to ensure the chatbot responds appropriately.

3. Setting Up Chatbot Questions in Pabbly Chatflow

Next, you will configure the questions your chatbot will ask. Start by adding a text message that welcomes users and asks them which position they are applying for. This is crucial for guiding the conversation.

• Add a welcome message asking for the position.
• Include buttons for different job positions.
• Ensure responses lead to further questions.

Once users select a position, prompt them to enter their full name. This information is essential for the recruitment process and will be collected through a custom field in Pabbly Chatflow.

4. Collecting User Details for Recruitment

After collecting the user’s name, continue the process by asking for their email address and phone number. These details are vital for follow-up communication during the recruitment process. using Pabbly Connect

Utilize the media question type to request a resume upload. This allows candidates to submit their applications directly through WhatsApp, streamlining the hiring process.

Finally, ask for a convenient date for the interview. This ensures that scheduling is efficient and respects the candidate’s availability.

5. Finalizing the Chatbot Setup in Pabbly Chatflow

Once you have configured all the questions and responses in Pabbly Chatflow, save your flow. This step is crucial to ensure that all your settings are preserved and the chatbot is ready to operate.

To test the chatbot, send a message using the keywords you set up. This will allow you to see how the chatbot responds and ensure that the entire recruitment automation process works smoothly.

With the flow saved and tested, your WhatsApp chatbot is now fully operational for automating recruitment and interview scheduling. This setup not only enhances efficiency but also improves the candidate experience.

Conclusion

In this tutorial, we explored how to automate recruitment and interview scheduling using Pabbly Chatflow. By following the steps outlined, you can create an efficient WhatsApp chatbot that streamlines your hiring process.

With Pabbly Chatflow, you can easily manage candidate interactions and ensure a seamless recruitment experience. Start automating today to enhance your recruitment efforts!