Automate Order Tracking Updates from WooCommerce to Google Sheets Using Pabbly Connect

Learn how to automate order tracking updates from WooCommerce to Google Sheets using Pabbly Connect in this detailed step-by-step tutorial. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To automate order tracking updates from WooCommerce to Google Sheets, you first need to access Pabbly Connect. Start by going to the Pabbly Connect website at Pabbly.com/connect.

Once there, you can either sign in if you already have an account or click on ‘Sign Up Free’ to create a new account. After signing in, you will be directed to the Pabbly Connect dashboard where you can create your workflow.

2. Creating a Workflow in Pabbly Connect

After accessing Pabbly Connect, the next step is to create a new workflow. Click on the ‘Create Workflow’ button located at the top right corner of the dashboard. You will be prompted to name your workflow, so enter a descriptive name like ‘Automate Order Tracking Updates from WooCommerce to Google Sheets’.

• Click on ‘Create’ to proceed.
• Select the appropriate folder for your workflow.
• Ensure you understand the trigger-action principle of automation.

With your workflow created, you can now set up the trigger that will initiate the automation process.

3. Setting Up the Trigger from WooCommerce

In this step, you will set up the trigger for your workflow using Pabbly Connect. Choose ‘WooCommerce’ as your trigger application and select the event as ‘Order Updated’. This means that whenever an order status is updated in WooCommerce, it will trigger the workflow.

After selecting the trigger event, you will receive a webhook URL. Copy this URL and head to your WooCommerce account. In WooCommerce, navigate to the settings under ‘Advanced’ and select ‘Webhooks’. Here, you will create a new webhook by providing a name, setting the status to active, and pasting the copied webhook URL.

4. Setting Up Actions in Google Sheets

Once the trigger is set up, the next step is to define the actions that will occur in Google Sheets when an order is updated in WooCommerce. First, select Google Sheets as your action application in Pabbly Connect and choose the action event as ‘Lookup Spreadsheet Row’.

• Connect your Google Sheets account to Pabbly Connect.
• Select the spreadsheet containing your order details.
• Map the order ID from the WooCommerce trigger to find the corresponding row in Google Sheets.

After setting up this action, you will receive a response indicating the row index of the order details, which you will use in the next action step.

5. Updating the Order Status in Google Sheets

In the final step, you will update the order status in Google Sheets based on the information received from WooCommerce. Choose Google Sheets again as your action application and select the action event as ‘Update Cell Value’. This allows you to update the status of the order in the corresponding row. using Pabbly Connect

Map the row index received from the previous step and specify the status column where the new status will be updated. After entering the necessary details, click on ‘Save and Send Request’. You should receive a successful response confirming that the order status has been updated in your Google Sheets.

Conclusion

In this tutorial, we covered how to automate order tracking updates from WooCommerce to Google Sheets using Pabbly Connect. By following these steps, you can streamline your order management process, ensuring that updates are reflected in real-time without manual intervention. This integration enhances efficiency and keeps your order tracking organized.