Automate Morning Meeting Reminders on WhatsApp with Pabbly Connect

Learn how to automate morning meeting reminders on WhatsApp using Pabbly Connect and Google Calendar with this detailed step-by-step tutorial. Learn to create powerful connections between your critical applications without requiring specialized programming knowledge or extensive technical background.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Automation

To automate morning reminders about your first meeting daily on WhatsApp, you’ll first need to set up Pabbly Connect. Start by visiting the Pabbly website and creating a free account, which allows you to test this automation.

Once you have your account, log in to Pabbly Connect. Click on the ‘Access Now’ button to reach the dashboard where you can create your workflow. Click on the ‘Create Workflow’ button and name it something like ‘Google Calendar Reminders on WhatsApp Daily’. This is the foundation for your automation.

2. Configuring the Trigger and Action in Pabbly Connect

In Pabbly Connect, you will set a trigger and an action. For this automation, the trigger will be based on a schedule. Select the ‘Schedule’ option to run this automation daily at your preferred time, for instance, 7 AM.

• Choose ‘Every Day’ as the frequency.
• Set the time to 7 AM in your chosen time zone.

After saving this trigger, select Google Calendar as your action application. Choose the action event as ‘Get All Events’ to fetch the events for the day. This integration through Pabbly Connect ensures you receive all relevant meeting details.

3. Connecting Google Calendar to Pabbly Connect

Next, you will need to connect your Google Calendar to Pabbly Connect. Click on ‘Add New Connection’ and authenticate using the Gmail account where your calendar is created. Once connected, you will see all your calendars listed in Pabbly Connect.

Select the calendar that contains your meetings, such as ‘Meeting and Daily Routine’. This step is crucial as it allows Pabbly Connect to pull the necessary event information from your Google Calendar.

4. Sending WhatsApp Reminders Using Pabbly Connect

After fetching the events, the next step is to send reminders via WhatsApp. You will need to connect to the WhatsApp Cloud API through Pabbly Connect. Ensure you have a WhatsApp Business account and generate a permanent token for the API.

• Copy the token and phone number ID from your WhatsApp Cloud API account.
• Paste these details into Pabbly Connect to establish the connection.

Once connected, configure the message template you want to send. This template will include variables for the name of the event and the time, ensuring that your reminders are personalized each day.

5. Finalizing Your Automation in Pabbly Connect

To finalize the automation, you will need to set up the message body for the WhatsApp message. Map the variables such as the event name and time from the previous steps. This ensures that every message sent contains the correct details.

After completing your setup, test the automation by clicking on ‘Save and Send Test Request’. If everything is configured correctly, you should receive a WhatsApp message reminding you of your meeting. This seamless integration through Pabbly Connect simplifies your scheduling and reminder process.

Conclusion

By following these steps, you can efficiently automate morning reminders about your first meeting daily on WhatsApp using Pabbly Connect and Google Calendar. This integration ensures you stay organized and never miss an important meeting again.