Automate Job Applications and Resume Screening via WhatsApp with Pabbly Chatflow

Learn how to automate job applications and resume screening via WhatsApp using Pabbly Chatflow. Step-by-step tutorial on creating a WhatsApp chatbot. Build conversational workflows that guide visitors toward conversion with dynamic, branching dialogs that respond intelligently to user input.

Watch Step By Step Video Tutorial Below

1. Getting Started with Pabbly Chatflow

To automate job applications and resume screening via WhatsApp, the first step is to access Pabbly Chatflow. This platform allows you to create a WhatsApp chatbot that can respond to job applicants automatically. Start by navigating to Pabbly Chatflow and signing up or logging in if you already have an account.

Once logged in, you will see the dashboard where you can manage your WhatsApp numbers. Click on the ‘Add WhatsApp Number’ option to integrate your WhatsApp account with Pabbly Chatflow. You can use either the WhatsApp connect option for scanning a QR code or the manual token connect using your Meta access token.

2. Creating a WhatsApp Chatbot with Pabbly Chatflow

After setting up your WhatsApp number, it’s time to create your chatbot using Pabbly Chatflow. Click on the ‘Flow’ option in the left sidebar and then click on the ‘+ Add Flow’ button. Name your flow, for example, ‘Automate Job Applications and Resume Screening via WhatsApp’. This name will help you easily identify your chatbot later.

• Click on the ‘Add Flow’ button.
• Name your flow appropriately.
• Select the trigger event for your chatbot.

For this automation, select the trigger event as ‘Keyword’ to allow the bot to respond to specific messages from users. You can set keywords like ‘job application’, ‘apply now’, and ‘career opportunity’. After entering the keywords, click enter to save them.

3. Designing the Chatbot Flow in Pabbly Chatflow

Now that you have set up the keywords, it’s time to design the flow of your WhatsApp chatbot. In Pabbly Chatflow, you can use various options like messages and actions. Start by dragging a ‘List’ option into your flow to display job positions.

• Drag the ‘List’ option into your flow.
• Enter the message body asking users to select a job position.
• Add job types like Software Developer, Marketing Manager, and Sales Executive.

Ensure that you connect your trigger event to the list option. This way, when users send a message containing any of the keywords, the bot will automatically respond with the job options. Follow this by adding custom fields to capture user responses for each job type.

4. Capturing User Information with Pabbly Chatflow

Next, you will want to capture essential user information such as their full name and contact number. In Pabbly Chatflow, you can use the ‘Ask a Question’ button to prompt users for their details. Drag this button into your flow and write a message asking, ‘What’s your full name for the application?’ and select the appropriate custom field to store their response.

After capturing the name, you can add another ‘Ask a Question’ button to request their contact number. This ensures that you have all the necessary information for follow-ups. After these steps, connect each part of your flow to maintain a seamless user experience.

5. Finalizing the Chatbot Flow in Pabbly Chatflow

Finally, after capturing the user’s name and contact number, you will want to request their resume. Use the ‘Ask Media’ button to prompt users to upload their resume. Set the message as ‘Please upload your resume to complete the application process’ and select the document type in the settings.

Once all information is captured, you can set a tag for the application, such as ‘Job Application Received’. This helps in categorizing applicants for future reference. Finally, connect all parts of your flow and save your work in Pabbly Chatflow to activate your WhatsApp chatbot.

Conclusion

By following these steps, you can successfully automate job applications and resume screening via WhatsApp using Pabbly Chatflow. This integration streamlines your hiring process, allowing you to respond to applicants efficiently without manual effort. Start creating your WhatsApp chatbot today and enhance your recruitment process!