Automate Jira Issue Assignment with Google Forms Using Pabbly Connect

Learn how to automate issue assignment in Jira through Google Forms using Pabbly Connect. This step-by-step guide covers the entire integration process. Revolutionize your productivity approach with just a few strategic clicks. Uncover professional methods for connecting applications and creating workflows that reclaim hours of your week.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To automate the assignment of issues in Jira through Google Forms, the first step is to access Pabbly Connect. Begin by visiting the official Pabbly website and navigate to the ‘Products’ section. From there, click on Pabbly Connect to reach its homepage.

If you are a first-time user, click on the ‘Sign Up for Free’ option to create your account in just a few minutes. Once registered, you will receive 100 free tasks every month, which can be utilized for your automation needs. If you already have an account, simply log in to access your dashboard.

2. Creating a Workflow in Pabbly Connect

After logging into Pabbly Connect, you can create a new workflow to integrate Google Forms with Jira. Click on the plus sign to initiate the creation process. Name your workflow, for instance, ‘Google Forms to Jira Integration,’ and click on the ‘Create’ button to proceed.

• Select ‘Google Forms’ as the trigger application.
• Choose the trigger event as ‘New Response Received.’
• Copy the webhook URL provided by Pabbly Connect.

This setup will allow Pabbly Connect to capture new responses from Google Forms and trigger actions in Jira based on those responses.

3. Linking Google Forms to Pabbly Connect

Next, you need to link your Google Form to Pabbly Connect. Open the Google Form you created and ensure that the last question is marked as required. This is crucial for the trigger to function correctly. Paste the copied webhook URL into the form settings as instructed.

Once you have completed the setup in Google Forms, you need to create a response destination in Google Sheets. Click on the three dots in the responses tab and select ‘Select Response Destination.’ Create a new spreadsheet named ‘Pabbly Integration Responses’ to store the form submissions.

4. Setting Up Google Sheets with Pabbly Connect

After linking your Google Form, the next step involves setting up Google Sheets to work with Pabbly Connect. Install the Pabbly Connect Webhooks add-on from the Google Workspace Marketplace. Once installed, refresh your Google Sheets.

• Go to Extensions > Pabbly Connect Webhooks > Initial Setup.
• Paste the webhook URL from Pabbly Connect.
• Set the trigger column to the last data column in your sheet.

By following these steps, you ensure that each new entry in your Google Form is captured and sent to Pabbly Connect for further processing.

5. Creating an Issue in Jira with Pabbly Connect

Now that your Google Form and Google Sheets are set up, it’s time to create an issue in Jira using Pabbly Connect. Go back to your workflow in Pabbly Connect and add an action step. Select ‘Jira Software’ as the application and choose ‘Create Issue’ as the action event.

Map the necessary fields such as project name, issue type, summary, and description from the Google Form responses. Ensure to input the assigned ID correctly by using the email address captured from the form. Once everything is set up, click ‘Save and Send Test Request’ to verify that the integration works correctly.

Conclusion

In summary, using Pabbly Connect allows you to automate the assignment of issues in Jira through Google Forms seamlessly. By following the steps outlined in this tutorial, you can streamline your workflow and enhance productivity without any coding skills. Embrace automation with Pabbly Connect and simplify your task management today.