Automate Google Meet Scheduling with Pabbly Connect: A Step-by-Step Guide

Learn how to automate Google Meet scheduling using Pabbly Connect. This detailed tutorial covers integration with Google Sheets and SMS alerts. Discover how to seamlessly connect your essential tools through accessible instructions that make powerful automation available to professionals at every skill level.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Google Meet Automation

To start automating Google Meet scheduling, access Pabbly Connect by visiting Pabbly.com/connect. If you are a new user, sign up for a free account to explore the automation features. Existing users can simply log in to their dashboard.

Once logged in, click on the ‘Create Workflow’ button to set up a new workflow. Give your workflow a relevant name, such as ‘Schedule Meeting in Google Meet from Google Sheets’. This naming helps you identify the automation later.

2. Integrating Google Sheets with Pabbly Connect

In this step, you will integrate Google Sheets with Pabbly Connect. Select Google Sheets as your trigger application and choose the trigger event as ‘New or Updated Spreadsheet Row’. This allows the automation to start whenever new meeting details are added to your Google Sheets.

After selecting the trigger, you will be provided with a webhook URL. Copy this URL and go to your Google Sheets. Click on ‘Extensions’, then ‘Add-ons’, and find the Pabbly Connect Webhooks add-on. Install it if you haven’t already, and open the add-on to paste the webhook URL in the initial setup.

• Select the trigger column in your Google Sheet where the meeting details will be filled.
• Click on ‘Send Test’ to ensure the connection is working correctly.

Once the test is successful, you can proceed to the next step of scheduling the meeting in Google Meet.

3. Scheduling Meetings in Google Meet

Now that you have integrated Google Sheets with Pabbly Connect, it’s time to schedule the meetings in Google Meet. Select Google Meet as your action application and choose the action event as ‘Schedule a Meeting’. This step will automate the process of creating a meeting based on the details filled in your Google Sheets.

When prompted, connect your Google account to allow Pabbly Connect to access your Google Calendar. After connecting, you will need to fill in the details for the meeting, including the summary, description, start date, and end date. Map these fields from the Google Sheets response you captured earlier.

• Ensure that the start and end times are in UTC format for Google Meet.
• Click on ‘Save and Send Test Request’ to confirm that the meeting has been scheduled successfully.

After scheduling, you can check your Google Calendar to verify that the meeting details were added correctly.

4. Sending SMS Notifications to Attendees

To keep your attendees informed, you can send SMS notifications using Pabbly Connect. Select an SMS application, such as Twilio, as your next action step. Choose the action event as ‘Send SMS’. This will allow you to send a message to the attendee’s phone number regarding the scheduled meeting.

Connect your Twilio account by entering the necessary API credentials. In the message body, include details such as the attendee’s name, meeting date, time, and Google Meet link. Make sure to map the relevant fields from the previous steps to personalize the SMS.

Ensure the SMS includes the meeting link for easy access. Test the SMS functionality to confirm that the messages are sent correctly.

With this setup, every time a new meeting is scheduled, the attendee will receive an SMS notification automatically.

5. Conclusion

In this tutorial, you learned how to automate Google Meet scheduling using Pabbly Connect. By integrating Google Sheets, Google Calendar, and SMS notifications, you can streamline your meeting management process effectively. With Pabbly Connect, you can ensure that your attendees are always informed and ready for their meetings.