Automate Google Hangouts Messages from Google Sheets Using Pabbly Connect

Learn how to automate sending Google Hangouts messages from Google Sheets using Pabbly Connect. Step-by-step tutorial with precise instructions. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Hangouts Automation

To automate sending messages from Google Sheets to Google Hangouts, start by logging into your Pabbly Connect account. If you don’t have an account yet, you can create one for free and get 100 automation tasks every month. Once logged in, navigate to the dashboard to create a new workflow.

Click on the ‘Create Workflow’ button, name your workflow (e.g., ‘Google Sheets to Google Hangouts Automation’), and click ‘Create’. This action sets the stage for integrating Google Sheets and Google Hangouts through Pabbly Connect.

2. Setting Up the Trigger in Google Sheets

In this step, you will set up the trigger that initiates the automation when data is entered into Google Sheets. In the workflow, select Google Sheets as the trigger application and choose the trigger event as ‘New or Updated Spreadsheet Row’. This event will notify Pabbly Connect whenever a new row is added or updated in your spreadsheet.

• Choose Google Sheets as the trigger application.
• Select ‘New or Updated Spreadsheet Row’ as the trigger event.
• Copy the provided webhook URL for further use.

After setting up the trigger, you will need to connect this webhook URL to your Google Sheets. This connection allows Pabbly Connect to receive data from your spreadsheet automatically.

3. Configuring Google Sheets for Webhook URL

To link Google Sheets with Pabbly Connect, open your spreadsheet and go to Extensions > Add-ons > Get Add-ons. Search for the ‘Pabbly Connect Webhooks’ add-on and install it. After installation, refresh your spreadsheet to see the new options.

Once refreshed, navigate to Extensions > Pabbly Connect Webhooks > Initial Setup. Paste the copied webhook URL into the designated field and specify the trigger column (e.g., column D where the last data entry occurs). This setup ensures that when data is entered in this column, it triggers the workflow.

4. Setting Up Google Hangouts Action in Pabbly Connect

Now, it’s time to configure Google Hangouts as the action application in your workflow. In the action step, select Google Hangouts and choose ‘Create Message’ as the action event. This step allows Pabbly Connect to send messages to your specified Google Hangouts space.

To proceed, you will need the chat webhook URL from Google Hangouts. Go to your Google Hangouts space, click on the arrow next to the space name, and select ‘Manage Webhooks’. Create a new webhook, give it a name (e.g., ‘From Google Sheets’), and copy the generated URL back into Pabbly Connect.

• Select Google Hangouts as the action application.
• Choose ‘Create Message’ as the action event.
• Paste the Hangouts webhook URL into the appropriate field.

In the message field, write a standard message template and map the data from Google Sheets to customize the message. This mapping will ensure that each message sent to Google Hangouts contains the relevant property details.

5. Testing the Integration

After configuring both Google Sheets and Google Hangouts, it’s crucial to test the integration. Click on the ‘Save and Send Test Request’ button in Pabbly Connect. This action will send a test message to your Google Hangouts space, verifying that everything is working correctly.

Check your Google Hangouts space to see if the message appears. If the test is successful, you will see a message indicating the property details. This confirms that your workflow is functioning as intended, allowing for seamless communication between Google Sheets and Google Hangouts.

Once the test is successful, you can finalize your workflow. From now on, every time a new row is added to your Google Sheets, a message will automatically be sent to Google Hangouts, enhancing your team’s productivity.

Conclusion

In this tutorial, you learned how to automate sending Google Hangouts messages from Google Sheets using Pabbly Connect. By following these steps, you can streamline your communication process and improve team efficiency. This integration allows for real-time updates and notifications, ensuring that your team stays informed about new property listings.