Automate Google Forms to WhatsApp Notifications Using Pabbly Connect

Learn how to automate Google Forms notifications to WhatsApp using Pabbly Connect. Get instant alerts for every new submission with this detailed tutorial. Build sophisticated automated workflows in less time than you think. This guide translates complex integrations into straightforward steps for immediate implementation.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Forms Automation

To automate Google Forms with WhatsApp notifications, start by accessing Pabbly Connect. This platform allows seamless integration between various applications, enabling you to receive instant notifications for new form submissions.

Once you log into your Pabbly Connect dashboard, click on the ‘Create Workflow’ button. Name your workflow, for instance, ‘Google Forms to WhatsApp’, and select the folder where you want to save it. This setup is crucial for organizing your automations effectively.

2. Configuring Google Forms as the Trigger in Pabbly Connect

In this step, we will set Google Forms as the trigger in Pabbly Connect. Choose Google Forms from the app list and select the trigger event as ‘New Response Received’. This will initiate the workflow whenever a new form submission occurs.

• Select Google Forms as the app.
• Choose ‘New Response Received’ as the trigger event.
• Copy the webhook URL provided by Pabbly Connect.

Next, link this webhook URL to your Google Form. Open your form, navigate to the responses section, and click on the Sheets icon to link it to Google Sheets. Create a new spreadsheet to store responses, which will be essential for capturing data accurately.

3. Adding the Webhook to Google Sheets

After creating the Google Sheets, the next step is to integrate the webhook URL into the sheet using the Pabbly Connect Webhooks add-on. This allows Google Sheets to send data directly to Pabbly Connect.

To do this, follow these steps:

• Go to Extensions > Add-ons > Get Add-ons.
• Search for ‘Pabbly Connect Webhooks’ and install it.
• After installation, refresh your Google Sheets.

Once refreshed, go back to Extensions, select Pabbly Connect Webhooks, and click on ‘Initial Setup’. Here, you will enter the webhook URL, select the relevant sheet, and specify the trigger column, which is typically the last column where data will be entered.

4. Setting Up WhatsApp Notifications Using Pabbly Connect

Now that Google Forms is connected to Pabbly Connect, it’s time to set up WhatsApp notifications. In the action window of your workflow, select ‘WhatsApp API’ as the app and choose the action event ‘Send Template Message’.

To connect your WhatsApp API with Pabbly Connect, you’ll need your API endpoint and access token. Retrieve these from your WhatsApp API account, then paste them into the connection settings in Pabbly Connect.

Enter your WhatsApp number without the ‘+’ sign. Select the message template you created for notifications. Map the custom parameters from the Google Form responses to the WhatsApp message template.

After configuring these settings, click on ‘Save and Send Test Request’ to verify that the integration works correctly. You should receive a WhatsApp message reflecting the form submission details.

5. Testing the Integration Workflow

With everything set up, it’s crucial to test the integration to ensure that you receive WhatsApp notifications for new Google Forms submissions. Open your Google Form in preview mode and submit a test response.

Once submitted, check your WhatsApp account. You should receive an immediate notification containing all the details from the form submission. This confirms that Pabbly Connect is functioning as intended, automating the process effectively.

Repeat the test by submitting additional responses to verify the consistency of notifications. Each submission should trigger a WhatsApp message, demonstrating the reliability of your automation setup.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to automate Google Forms notifications to WhatsApp. By following these steps, you can ensure that you never miss any form submissions and receive instant alerts right on your WhatsApp. This integration enhances productivity and keeps you informed in real time.