Automate Google Forms Responses to Multiple Email Addresses with Pabbly Connect

Learn how to seamlessly send Google Forms responses to multiple email addresses using Pabbly Connect for automation. Follow this detailed tutorial. Discover hidden automation capabilities within your existing tools. This guide shows you how to connect your essential applications and permanently eliminate redundant manual processes.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Forms Integration

To send Google Forms responses to multiple email addresses, you first need to set up Pabbly Connect. Start by visiting the Pabbly Connect website and create an account. Once logged in, navigate to the dashboard where you can create a new workflow.

Click on the ‘Create Workflow’ button and name your workflow, for example, ‘Google Forms Responses to Multiple Emails’. This will help you keep track of your automation tasks effectively.

2. Configuring the Trigger with Google Forms

In this step, you will configure the trigger in Pabbly Connect to capture new responses from Google Forms. Choose Google Forms as your trigger application and select the event ‘New Response Received’. This event will activate the workflow whenever a new form submission occurs.

• Select Google Forms as the application.
• Choose the trigger event ‘New Response Received’.
• Copy the webhook URL provided by Pabbly Connect.

Next, you will need to link this webhook URL to your Google Form. Open the associated Google Sheets where responses are collected, and install the Pabbly Connect Webhook add-on. After installation, refresh the sheet and set up the webhook URL in the add-on’s initial setup.

3. Testing the Connection with Sample Data

Once the webhook URL is set up, it’s crucial to test the connection. Fill out the Google Form with sample data and submit it. This submission will trigger the webhook and send the data to Pabbly Connect.

After submitting the form, return to Pabbly Connect and click on the “Send Test” button. This action will fetch the latest response data from your Google Sheet. Verify that the data appears correctly in the workflow.

• Submit the form with sample responses.
• Click on “Send Test” in Pabbly Connect.
• Check if the test data is received successfully.

Ensure that the test data matches what you entered in the Google Form. This verification is essential for the automation to work correctly.

4. Sending Emails via Gmail Integration

Now that the trigger is set up and tested, it’s time to configure the action step to send emails. Choose Gmail as your action application within Pabbly Connect. Select the action event ‘Send Email’ to notify multiple recipients about the new form submission.

Connect your Gmail account and provide the necessary permissions. In the email setup, enter the recipient addresses separated by commas to send the email to multiple people.

Select Gmail as the action application. Choose the action event ‘Send Email’. Map the email fields with data from the Google Form.

Fill in the subject line and body of the email, ensuring to include the mapped data from the Google Form responses. This will personalize the email notifications sent to your team members.

5. Finalizing the Automation Process

After setting up the email action, click on ‘Save and Send Test Request’ to check if the email is sent successfully. You can verify this by checking the inboxes of the email addresses you provided. This step confirms that your automation is functioning as intended using Pabbly Connect.

Once everything is verified, your automation is complete. From now on, every time a new response is submitted via Google Forms, the responses will be sent automatically to the specified email addresses without any manual effort.

In summary, you have successfully set up an automation using Pabbly Connect to send Google Forms responses to multiple email addresses. This integration streamlines your communication process and ensures that all relevant parties are notified instantly.

Conclusion

This guide summarizes the key points and helps you understand the essential features and benefits of using this tool.