Automate Google Forms Responses to Mattermost Using Pabbly Connect

Learn how to automate sharing Google Form responses with Mattermost using Pabbly Connect. Follow this detailed tutorial for a seamless integration. This comprehensive guide reveals exactly how to connect your applications and automate repetitive tasks — accessible for professionals of all technical backgrounds.

Watch Step By Step Video Tutorial Below

1. Overview of Pabbly Connect for Google Forms Automation

In this tutorial, we will explore how to use Pabbly Connect to automate the sharing of Google Form responses with your team on Mattermost. This integration allows for seamless communication without manual intervention.

To start, you need to create a free account on Pabbly Connect and access the dashboard. This platform allows you to set up automation workflows without needing coding skills.

2. Creating a Workflow in Pabbly Connect

Once logged into your Pabbly Connect account, click on the ‘Create Workflow’ button to initiate a new automation process. Name your workflow something like ‘Google Forms to Mattermost Automation’ for easy identification.

Next, you will need to set up the trigger, which is the event that starts the workflow. Select ‘Google Forms’ as the trigger application and choose the event ‘New Response Received’. This will allow Pabbly Connect to capture data whenever a new form is submitted.

• Login to your Pabbly Connect account.
• Click on ‘Create Workflow’.
• Name your workflow.
• Select ‘Google Forms’ as the trigger application.
• Choose ‘New Response Received’ as the trigger event.

After setting up the trigger, Pabbly Connect will provide you with a webhook URL. This URL is essential for connecting your Google Form to Pabbly Connect, enabling it to fetch data from the form submissions.

3. Connecting Google Forms to Pabbly Connect

To connect Google Forms to Pabbly Connect, open your Google Form and navigate to the connected spreadsheet. Click on ‘Extensions’, then select ‘Add-ons’ and search for ‘Pabbly Connect Webhooks’. Install this add-on to facilitate the connection.

Once installed, refresh your spreadsheet and go back to the ‘Extensions’ menu to find the Pabbly Connect option. Click on ‘Initial Setup’ and paste the webhook URL provided by Pabbly Connect into the designated field. Specify the trigger column, which is typically the last column where data entries will be made.

• Open your Google Form’s connected spreadsheet.
• Navigate to ‘Extensions’ and install the ‘Pabbly Connect Webhooks’ add-on.
• Refresh the spreadsheet after installation.
• Go to ‘Initial Setup’ under the Pabbly Connect menu.
• Paste the webhook URL and define the trigger column.

After completing this setup, Pabbly Connect will be ready to receive data from your Google Form submissions.

4. Sending Data from Pabbly Connect to Mattermost

With the Google Form now connected, the next step is to set up the action in Pabbly Connect to send the form responses to Mattermost. Choose Mattermost as your action application and select the event ‘Create a Post’.

You will need to connect your Mattermost account by providing a token. To generate this token, go to your Mattermost profile settings, navigate to the ‘Security’ section, and create a new personal access token. Copy this token and paste it into Pabbly Connect to establish the connection.

Select Mattermost as the action application. Choose ‘Create a Post’ as the action event. Generate a personal access token in Mattermost. Paste the token into Pabbly Connect to connect. Select the channel where you want to post the message.

Once connected, you can map the fields from the Google Form response to the message format you want to send to your Mattermost channel. This ensures that every time a new response is received, the relevant details are automatically posted in your specified Mattermost channel.

5. Testing and Activating Your Pabbly Connect Workflow

After setting up the action, it’s crucial to test your workflow in Pabbly Connect. Click on the ‘Save and Send Test Request’ option to send a test message to Mattermost. This will confirm that the integration is working as expected.

Finally, ensure that the ‘Send on Event’ option is enabled in the Pabbly Connect settings. This feature allows your workflow to automatically trigger every time a new response is submitted to the Google Form, ensuring that your team stays updated in real-time.

Click ‘Save and Send Test Request’ to test the workflow. Check Mattermost for the test message. Enable ‘Send on Event’ for automatic updates.

Once you confirm that everything is working correctly, your automation is complete. Now, every time someone submits a response to your Google Form, it will be automatically sent to your Mattermost channel via Pabbly Connect.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to share Google Form responses automatically with your team on Mattermost. This integration streamlines communication and saves time by eliminating manual message sending.

By following the steps outlined above, you can set up your own Google Forms automation in just a few minutes, enhancing your team’s productivity and collaboration.