Automate Google Forms Responses to Google Chat with Pabbly Connect

Learn how to automatically share Google Forms responses to Google Chat using Pabbly Connect. Step-by-step guide for seamless integration. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Forms and Google Chat Integration

To share Google Forms responses to Google Chat automatically, you need to start by accessing Pabbly Connect. This platform allows you to create workflows that connect different applications seamlessly.

First, visit Pabbly Connect and sign up for a free account if you are a new user. Once logged in, navigate to the dashboard and click on the ‘Create Workflow’ button. You will be prompted to name your workflow; use a descriptive name like ‘Share Google Forms Responses to Google Chat Automatically’.

2. Selecting Google Forms and Google Chat in Pabbly Connect

After naming your workflow, the next step is to select the applications involved in the automation. Since we are integrating Google Forms with Google Chat, you will first choose Google Forms as the trigger application.

• Select Google Forms as the trigger app.
• Choose the trigger event as ‘New Response in Spreadsheet’.
• Connect your Google account to Pabbly Connect.

Once you select the trigger, you will receive a webhook URL. This URL will be used to connect your Google Form responses with Pabbly Connect. Copy this URL, as you will need it soon.

3. Configuring Google Sheets for Google Forms Responses

Next, you need to link your Google Form to a Google Sheet. This sheet will collect all the responses from your form submissions. Open the associated Google Sheet and navigate to the Extensions menu. using Pabbly Connect

• Click on ‘Extensions’ and select ‘Add-ons’.
• Search for ‘Pabbly Connect WebEx’ and install the add-on.
• After installation, go to ‘Extensions’ > ‘Pabbly Connect WebEx’ > ‘Initial Setup’.

In the Initial Setup dialog, paste the webhook URL you copied earlier. Specify the trigger column where the data will be entered, which is usually the last column of your responses. Click on ‘Send Test’ to ensure everything is working correctly.

4. Connecting Google Chat to Pabbly Connect

After configuring Google Sheets, the next step is to set up Google Chat as the action application in Pabbly Connect. Select Google Chat from the action application options.

You will need to create a webhook URL for Google Chat. Go to your Google Chat space, click on the arrow next to the space name, and select ‘Manage Webhooks’. Create a new webhook and copy the URL. Return to Pabbly Connect and paste this URL in the required field.

5. Finalizing the Automation and Testing

Now that both applications are connected, you can compose the message that will be sent to Google Chat. Use the data collected from Google Forms to create a formatted message. using Pabbly Connect

Format your message to include the candidate’s name, email, phone number, and position applied. Map the fields from Google Forms to the message in Pabbly Connect. Click on ‘Save and Send Test Request’ to see if the message is sent successfully to Google Chat.

After testing, every new form submission will automatically trigger a message in your Google Chat space, ensuring you receive real-time updates.

Conclusion

By using Pabbly Connect, you can effortlessly automate the sharing of Google Forms responses to Google Chat. This integration streamlines your workflow and ensures timely communication without manual intervention.