Automate Google Form Responses to PDF and Send via Email Using Pabbly Connect

Learn how to automate Google Form responses to PDF documents and send them via email using Pabbly Connect without any coding. Follow our step-by-step guide!

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Form Integration

To start automating Google Form responses to PDF documents, first, you need to access Pabbly Connect. This platform serves as the central automation solution that connects Google Forms with other applications seamlessly.

Once you sign up or log in to Pabbly Connect, navigate to the dashboard where you can create a new workflow. Click on the ‘Create Workflow’ button, name your workflow, and select Google Forms as your trigger application.

2. Configuring Google Forms as the Trigger Application

The next step involves configuring Google Forms to trigger the automation. In Pabbly Connect, select Google Forms and choose the ‘New Response’ trigger event. This allows the automation to initiate every time there is a new submission.

• Select the Google account linked to your Google Forms.
• Authorize Pabbly Connect to access your Google Forms.
• Choose the specific Google Form you want to connect.

After setting up the trigger, you can test it to ensure that Pabbly Connect successfully receives data from your Google Form. This step is crucial to confirm that everything is working correctly before proceeding to the next integration.

3. Sending Responses to Google Sheets via Pabbly Connect

Once the Google Form is connected, the next step is to send the responses to Google Sheets. This is achieved by adding a new action in Pabbly Connect. Select Google Sheets as your action application and choose the ‘Add Row’ action event.

In this step, you will need to map the fields from your Google Form to the corresponding columns in your Google Sheets. Make sure to align each form response with the correct sheet column to ensure accurate data capture.

4. Generating PDF Documents from Google Docs

After capturing the responses in Google Sheets, the next task is to create a PDF document from a Google Docs template using Pabbly Connect. Select Google Docs as the action application and choose the ‘Create Document from Template’ action event.

To set this up, you will need to select your Google Docs template and map the fields from the Google Sheets to the template. This allows Pabbly Connect to generate a personalized PDF document for each form submission.

5. Sending the PDF via Email to the Form Submitter

Finally, to complete the automation, you will send the generated PDF to the email address provided in the Google Form. For this, select Gmail as the action application in Pabbly Connect and choose the ‘Send Email’ action event.

• Map the recipient email field from the Google Form responses.
• Attach the generated PDF document to the email.
• Customize the subject and body of the email as needed.

Once all fields are mapped, test the email action to ensure that the PDF is sent correctly. This step verifies that Pabbly Connect can successfully send emails to the form submitters.

Conclusion

In this tutorial, we explored how to automate Google Form responses to generate PDF documents and send them via email using Pabbly Connect. This integration simplifies the process, allowing you to manage form submissions efficiently without any coding.