Automate Google Drive Folder Creation on Jotform Submission with Pabbly Connect

Learn how to automate folder creation in Google Drive upon Jotform submission using Pabbly Connect. Follow our step-by-step tutorial for seamless integration. Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Jotform and Google Drive Integration

To automate folder creation in Google Drive upon form submission, start by accessing Pabbly Connect. This platform enables seamless integration between Jotform and Google Drive. First, create a free account at Pabbly’s website and log in to access the dashboard.

Once logged in, click on ‘Create Workflow’ and name it appropriately, such as ‘Jotform to Google Drive Automation’. This workflow will facilitate the connection between your Jotform submissions and Google Drive folder creation.

2. Triggering the Workflow with Jotform Submission

In this step, you will set up the trigger for your workflow using Pabbly Connect. Select Jotform as the trigger application and choose the event ‘New Response’. This indicates that every time a form is submitted, the automation will be triggered.

• Open your Jotform account and go to the form builder.
• Navigate to the settings and select ‘Integrations’.
• Add a webhook integration using the URL provided by Pabbly Connect.

After setting up the webhook, submit a test response in Jotform to ensure that Pabbly Connect captures the data correctly. This will allow you to proceed with the next steps.

3. Creating a Folder in Google Drive

Next, you will set up an action step in Pabbly Connect to create a new folder in Google Drive. Select Google Drive as the action application and choose the event ‘Create a Subfolder’. This is essential for organizing your files based on the form submissions.

Connect your Google Drive account to Pabbly Connect by following the authorization prompts. Once connected, you can specify the name of the folder. To make the folder unique, use the user’s name and phone number from the Jotform submission data.

4. Uploading Files to Google Drive

After creating the folder, the next step in Pabbly Connect is to upload files into the newly created folder. Again, select Google Drive as the action application, but this time choose the event ‘Upload a File’. This allows you to store the uploaded files directly into the appropriate folder.

• Map the file URL from the Jotform response that contains the uploaded documents.
• Specify the folder ID where the file should be uploaded.
• Provide a meaningful file name to keep your Google Drive organized.

Repeat this step for each file you want to upload, ensuring they are all stored within the same folder created for the specific form submission.

5. Testing and Activating the Automation

Finally, it is crucial to test your automation set up in Pabbly Connect. Fill out the Jotform again with new details to verify that a folder is created in Google Drive and that the files are uploaded as intended. This ensures that everything works seamlessly.

Once the test is successful, you can activate your automation. From now on, every form submission will automatically create a folder in Google Drive and upload the relevant files, streamlining your workflow.

Conclusion

Using Pabbly Connect to automate folder creation in Google Drive upon Jotform submission enhances productivity. With this setup, you can ensure that all form-related files are organized efficiently without manual intervention.