Automate Google Drive Folder Creation from Google Forms Responses with Pabbly Connect

Learn how to automate Google Drive folder creation from Google Forms responses using Pabbly Connect. This step-by-step guide simplifies your workflow. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Google Forms Integration

To automate Google Drive folder creation from Google Forms responses, start by accessing Pabbly Connect. This platform allows you to integrate various applications seamlessly. Visit Pabbly.com/connect in your browser and log in or sign up for a free account.

Once logged in, you will see the dashboard. Click on the blue button labeled Create Workflow to begin setting up your automation. Name your workflow something descriptive, like ‘Sync Form Submission Data with Google Drive’. This will help you easily identify your automation later.

2. Setting Up the Google Forms Trigger in Pabbly Connect

In this step, you will set up Google Forms as the trigger application in Pabbly Connect. Select Google Forms from the list of applications and choose the event New Response Received. This means that every time a new form submission occurs, it will trigger the automation.

• Select Google Forms as the application.
• Choose New Response Received as the trigger event.
• Copy the provided webhook URL.

Next, open your Google Form and navigate to the Responses section. Click on the spreadsheet icon to create a linked Google Sheet. This sheet will be used to connect with Pabbly Connect. Install the Pabbly Connect Webhooks add-on from the Extensions menu and paste the webhook URL into the add-on’s initial setup. Set the trigger column to the last data column in your sheet to ensure it captures all submissions.

3. Creating a Google Drive Folder for Each Response

After setting up the trigger, the next step is to create a folder in Google Drive for each new response using Pabbly Connect. In your workflow, select Google Drive as the action application and choose Create Subfolder as the action event. This will allow you to create a unique folder for each candidate’s submission.

In the setup, specify the parent folder where the new subfolders will be created. For example, you might name this parent folder ‘Job Applicants Data’. Then, map the folder name to include the candidate’s name or email to keep submissions organized.

4. Moving Uploaded Files to the Created Folder

With the folder created, the next step is to move the uploaded files into the newly created folder. Add another action in Pabbly Connect by selecting Google Drive again and choosing Move File as the action event. This step ensures that the uploaded documents are placed in the correct candidate folder.

• Map the file ID of the uploaded document.
• Specify the destination folder ID (the candidate’s folder).

Ensure you have the correct file ID by splitting the URL provided in the form response. Use the Text Formatter feature in Pabbly Connect to extract the file ID from the URL and map it accordingly in the move action. This process will ensure that the documents are organized per candidate.

5. Testing and Enabling the Automation

After setting up all actions, it’s crucial to test the entire workflow to ensure everything functions as expected. Submit a test entry in your Google Form and monitor Pabbly Connect to see if the folder is created and the files are moved correctly. This step verifies that your automation is working in real-time.

Once confirmed, enable the automation by going to the Pabbly Connect Webhooks add-on in your Google Sheet and ensuring the Send on Event option is enabled. This setting allows the automation to trigger each time a new form submission occurs, ensuring documents are automatically organized in Google Drive without manual intervention.

Conclusion

Using Pabbly Connect, you can effectively automate the process of creating Google Drive folders from Google Forms responses. This integration not only saves time but also keeps your files organized and easily accessible. By following the steps outlined above, you can streamline your workflow and enhance productivity.