Automate Google Docs to PDF Conversion with Pabbly Connect and Airtable

Learn how to automate the conversion of Google Docs to PDF and save them in Airtable using Pabbly Connect. Step-by-step guide included. Navigate the automation landscape confidently with clear, structured guidance suitable for professionals regardless of prior technical experience.

Watch Step By Step Video Tutorial Below

1. Introduction to Google Docs Automation with Pabbly Connect

Pabbly Connect streamlines the process of converting Google Docs into PDF files and saving them into Airtable. This automation eliminates the manual effort involved in document management.

By using Pabbly Connect, users can create workflows that automatically trigger actions when a new document is created in Google Docs, saving both time and effort.

2. Setting Up Your Pabbly Connect Account

To start using Pabbly Connect, first, create an account on their website. This process is simple and only takes a few minutes. using Pabbly Connect

• Go to the Pabbly Connect website.
• Sign up for a new account.
• Log in to access your dashboard.

Once logged in, click on the ‘Create Workflow’ button to initiate your automation setup.

3. Creating a Workflow in Pabbly Connect

After accessing your dashboard, you need to create a new workflow for automating Google Docs to PDF conversion. Name your workflow appropriately, such as ‘Google Docs to PDF Automation’. using Pabbly Connect

In this workflow, the first step is to set the trigger. Choose Google Docs as your app and select the trigger event as ‘New Document’. This will activate the workflow whenever a new document is created in Google Docs.

• Select Google Docs from the app list.
• Choose the ‘New Document’ trigger event.
• Connect your Google account to authorize Pabbly Connect.

Once connected, Pabbly Connect will fetch the data from your newly created document, allowing you to proceed to the next step.

4. Converting Google Docs to PDF and Saving in Google Drive

Next, you need to convert the Google Docs document into a PDF format. For this, select Google Drive as the action app. using Pabbly Connect

In the action event, choose ‘Share a File with Anyone’. This step allows Pabbly Connect to create a shareable link for your PDF file.

Connect Google Drive to Pabbly Connect. Map the file ID from the previous step. Click ‘Save and Send Test Request’ to generate the PDF link.

After executing this action, you will receive a shareable PDF link, confirming that the conversion was successful.

5. Saving the PDF in Airtable

The final step in this automation is to save the converted PDF link into Airtable. Select Airtable as your action app and choose ‘Create Record’ as the action event. using Pabbly Connect

Connect your Airtable account by providing the API key found in your Airtable account settings. After connecting, select the base and table where you want to save the PDF link.

Map the PDF link to the appropriate field in Airtable. Fill in any additional fields as required. Test the connection by clicking ‘Save and Send Test Request’.

After completing this step, your automation will be fully functional, and every time a new document is created in Google Docs, it will automatically convert to a PDF and save in Airtable.

Conclusion

Using Pabbly Connect, automating the conversion of Google Docs to PDF and saving them in Airtable is straightforward and efficient. This process saves time and enhances document management, allowing for seamless integration between Google Docs and Airtable.