Automate File Transfers Between Google Drive Folders with Pabbly Connect

Learn how to automatically transfer files between Google Drive folders using Pabbly Connect, a powerful automation tool that simplifies your workflow. Navigate the automation landscape confidently with clear, structured guidance suitable for professionals regardless of prior technical experience.

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect for File Transfers

Pabbly Connect is an automation tool that allows you to transfer files from one Google Drive folder to another automatically. This feature is perfect for business owners who need to manage multiple product images efficiently. In this tutorial, we will explore how to set up this automation using Pabbly Connect. using Pabbly Connect

To get started, you will need to access Pabbly Connect. Simply visit the Pabbly website and navigate to the Pabbly Connect product page. Here, you can sign up for a free account, which provides you with 100 tasks every month. Once signed in, you can start creating your workflow.

2. Creating Your Workflow in Pabbly Connect

After logging into Pabbly Connect, you will need to create a new workflow for transferring files. Click on the plus sign to initiate the workflow creation process. Name your workflow something descriptive, such as ‘Transfer Files from One Google Drive Folder to Another.’ This will help you identify the workflow later. using Pabbly Connect

• Select Google Drive as the trigger application.
• Choose the trigger event as ‘New File in a Specific Folder.’
• Connect your Google Drive account by following the prompts.

Once the connection is established, select the specific Google Drive folder you want to monitor for new files. This is essential for ensuring that the automation works correctly. After selecting the folder, proceed to save and test your settings.

3. Setting Up the Router in Pabbly Connect

In this step, we will set up a router in Pabbly Connect to determine where the files should be transferred based on their names. First, add a router action to your workflow. This will allow you to create different paths for files based on specific conditions. using Pabbly Connect

• Rename the first route to ‘Herbal Images’ and set a condition to check if the file name contains the word ‘herbal.’
• For the second route, rename it to ‘Cosmetic Images’ and check if the file name contains the word ‘cosmetic.’

By setting these conditions, Pabbly Connect will know exactly where to send the files based on their names. After configuring the router, proceed to set the action to move the files to the appropriate folders in Google Drive.

4. Moving Files to Specific Folders

Once the router is set up, the next step is to define the action for moving files. Choose Google Drive as the action application and select the action event as ‘Move a File.’ This action will be triggered based on the conditions set in the router. using Pabbly Connect

In this step, you need to map the file ID of the uploaded file to the action settings. This ensures that the correct file is moved to the designated folder. Additionally, specify the destination folder where you want the file to be transferred. You can find the folder ID in the URL of the Google Drive folder.

5. Testing the Integration

After setting up the workflow and action steps, it’s essential to test the integration to ensure everything is functioning correctly. Upload a new file to the monitored Google Drive folder and check if it gets transferred to the correct folder as per the defined conditions. using Pabbly Connect

For example, if you upload a file named ‘herbal_tea.jpg,’ it should automatically move to the ‘Herbal Images’ folder. Similarly, a file named ‘cosmetic_cc_cream.jpg’ should go to the ‘Cosmetic Images’ folder. This confirms that Pabbly Connect is successfully automating the file transfer process.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to automate the transfer of files between Google Drive folders. By following the steps outlined, you can efficiently manage your files without manual intervention. Pabbly Connect streamlines your workflow, allowing you to focus on your business operations.