Automate Event Registration & Updates with Pabbly Chatflow

Learn how to automate event registration and updates for organizers using Pabbly Chatflow. Follow this step-by-step guide for seamless integration. Master conversational marketing with practical techniques for creating chatbots that engage visitors at exactly the right moment in their journey.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Chatflow for Event Registration Automation

To automate event registration with Pabbly Chatflow, begin by visiting the Pabbly Chatflow website. Here, you can either sign in or create a new account. If you’re a new user, signing up will give you 100 free credits each month, allowing you to explore the platform’s capabilities.

Once logged in, navigate to the dashboard where you can see your credit balance and connect your WhatsApp number. Click on the ‘Add WhatsApp Number’ button to integrate your WhatsApp account with Pabbly Chatflow. This integration is crucial for automating responses to event registration queries.

2. Creating a WhatsApp Chatbot with Pabbly Chatflow

Next, you’ll create a WhatsApp chatbot to handle event registration. In Pabbly Chatflow, click on ‘Flows’ and then ‘Add Flow’ to start a new project. Name your flow ‘Automate Event Registration and Updates for Organizers’. This naming helps keep your projects organized.

• Select a trigger event: Keyword Regex Match.
• Enter keywords like ‘registration’ to activate the chatbot.
• Utilize Regex for smart keyword detection.

After setting the trigger, you can design the flow of the conversation. Use the ‘Text Plus Button’ to send a welcome message and ask users which event they are interested in. This initial interaction is vital for guiding users through the registration process.

3. Collecting User Information for Event Registration

Once the user selects an event, Pabbly Chatflow allows you to collect essential information such as the user’s name, email address, and phone number. After sending the initial message, you can drag and drop an ‘Ask Question’ action to prompt the user to provide their name.

• Ask for the user’s full name first.
• Next, request their email address.
• Finally, ask for their phone number.

Ensure that each question is linked properly in the flow to maintain a smooth conversation. This structured approach helps in efficiently gathering all necessary information for the event registration.

4. Finalizing the Registration Process with Pabbly Chatflow

After collecting the user’s details, Pabbly Chatflow enables you to send a confirmation message and a payment link. This is done by adding an API request action to send the collected data to your Google Sheets for record-keeping.

To set this up, you need to create a workflow in Pabbly Connect. Select ‘Webhook by Pabbly’ as the trigger and enter the provided webhook URL in your flow. This URL is essential for transferring data from your chatbot to Google Sheets.

5. Testing and Activating Your Chatbot

Once your flow is complete, it’s crucial to test the WhatsApp chatbot to ensure everything works as intended. Send a message like ‘Hey, I want to register for the event’ to see if the chatbot responds correctly. This step helps verify that the integration is functioning properly.

Finally, ensure your flow is active in Pabbly Chatflow. If the flow is inactive, users will not receive any messages. After testing, save your flow to keep all changes intact. Now your automated event registration system is ready to handle inquiries efficiently!

Conclusion

In this tutorial, we explored how to automate event registration and updates using Pabbly Chatflow. By integrating WhatsApp and Google Sheets through Pabbly Connect, you can streamline the registration process, saving time and enhancing user experience.