Automate Event Registration for Conferences via WhatsApp with Pabbly Chatflow

Learn how to automate event registration for conferences via WhatsApp using Pabbly Chatflow. Follow our step-by-step tutorial to streamline your registration process. This detailed guide shows you how to build powerful chat automation that engages visitors and converts prospects—without any coding required.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Chatflow for Event Registration

To automate event registration for conferences via WhatsApp, the first step is to set up Pabbly Chatflow. This platform allows you to create a WhatsApp chatbot that handles registrations effortlessly. Start by visiting the Pabbly Chatflow landing page and sign in or create a new account.

Once logged in, navigate to the dashboard where you can access all tools. You need to add your WhatsApp number to begin the setup process. Select either WhatsApp connect or manual token connect to integrate your WhatsApp account into Pabbly Chatflow.

2. Creating the WhatsApp Chatbot in Pabbly Chatflow

Now that your WhatsApp number is added, you can create a chatbot specifically for event registrations. In Pabbly Chatflow, go to the flow section and click on the ‘Add Flow’ button. Name your flow something like ‘Chatbot for Event Registrations’ to keep it organized.

• Select the trigger event as ‘Keyword/Reaction Match’.
• Enter keywords like ‘register’ and ‘Tech X’ to initiate the chatbot flow.
• Configure the first message to greet users and provide options to learn more or register.

After setting these options, your WhatsApp chatbot is ready to respond to user inquiries about event registration. Make sure to test the flow to ensure it works as expected.

3. Collecting User Information via the Chatbot

As users interact with your WhatsApp chatbot, Pabbly Chatflow will facilitate the collection of essential information such as full names and email addresses. After the user clicks on the ‘Register Now’ button, your chatbot should prompt them to share their full name.

Follow these steps to collect user information effectively:

• Use the ‘Ask Question’ feature to request the user’s full name.
• Set up a validation message to ensure the user inputs the information correctly.
• Repeat the process for collecting the email address.

This structured approach ensures that all necessary details are captured accurately and efficiently through Pabbly Chatflow.

4. Integrating Google Sheets with Pabbly Chatflow

Once the user information is collected, the next step involves integrating Google Sheets to store the registration data. Pabbly Chatflow allows you to set up an API request to send the collected information directly into a Google Sheet.

To accomplish this, follow these steps:

Create a workflow in Pabbly Connect and set the trigger application as Pabbly Chatflow. Select the action application as Google Sheets and choose the ‘Add Row’ event. Map the fields for name, email, and mobile number to ensure data accuracy.

After setting up this integration, every time a user registers, their details will be automatically added to your Google Sheets, simplifying your data management.

5. Finalizing and Testing the Chatbot

After completing the setup, it’s crucial to finalize your WhatsApp chatbot in Pabbly Chatflow. Save all changes and test the entire flow to ensure everything works seamlessly from start to finish.

To test, clear previous conversations and initiate a new session by sending the keyword you set up earlier, such as ‘Tech X’. The chatbot should respond with the registration options, and you can proceed to register as a user.

As you register, the chatbot will collect your information and send a thank you message confirming your registration. Additionally, check your Google Sheets to verify that the data has been recorded correctly.

Conclusion

By following this tutorial, you can successfully automate event registration for conferences via WhatsApp using Pabbly Chatflow. This integration not only streamlines your registration process but also enhances user engagement through automated responses. Start exploring the benefits of Pabbly Chatflow for your business today!