Automate Event Creation in WildApricot from Google Sheets Using Pabbly Connect

Learn how to automate event creation in WildApricot from Google Sheets using Pabbly Connect. Step-by-step tutorial for seamless integration. This comprehensive guide reveals exactly how to connect your applications and automate repetitive tasks — accessible for professionals of all technical backgrounds.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Sheets Integration

To automate event creation in WildApricot from Google Sheets, you first need to set up Pabbly Connect. Start by signing up for a free account on Pabbly Connect. Once you are logged in, navigate to the dashboard and click on ‘Create Workflow’. Name your workflow, for instance, ‘Google Sheets to WildApricot’.

After naming your workflow, you will see two main sections: the trigger window and the action window. The trigger window is where you will set up the event that initiates the automation, which in this case is adding a new row in Google Sheets. This setup is crucial for linking Google Sheets to Pabbly Connect.

2. Connecting Google Sheets to Pabbly Connect

In the trigger window, select ‘Google Sheets’ as the app. Then, choose the trigger event as ‘New or Updated Spreadsheet Row’. This tells Pabbly Connect to monitor your Google Sheets for any new data entries. After selecting the trigger event, you will receive a webhook URL from Pabbly Connect.

• Copy the webhook URL provided by Pabbly Connect.
• Open your Google Sheet and go to Extensions > Add-ons > Get Add-ons.
• Search for ‘Pabbly Connect Webhooks’ and install the add-on.
• Refresh your Google Sheet after installation.

Once installed, go to Extensions > Pabbly Connect Webhooks and select ‘Initial Setup’. Here, paste the webhook URL you copied earlier. Set the trigger column to the last column where data is entered, which helps Pabbly Connect identify when to send data.

3. Configuring WildApricot in Pabbly Connect

Next, you need to set up the action that occurs in WildApricot when a new row is added to Google Sheets. In the action window, search for ‘WildApricot’ and select it. Choose the action event ‘Create Event’. This step is essential as it defines what will happen in WildApricot based on the data received from Google Sheets through Pabbly Connect.

Click on ‘Connect’ and create a new connection by entering your WildApricot API key. To obtain this API key, log into your WildApricot account, go to Settings > Integration > Authorize Application, and create a new application. After setting the permissions, copy the API key and paste it into Pabbly Connect.

• Select your WildApricot account from the dropdown menu.
• Map the event name, type, start date, end date, location, and other details from Google Sheets to the corresponding fields in WildApricot.

After mapping all the necessary fields, click on ‘Save and Send Test Request’ to verify the connection. If successful, this indicates that Pabbly Connect has successfully linked Google Sheets and WildApricot.

4. Testing the Automation Workflow

Once the setup is complete, it’s time to test the automation. Go back to your Google Sheet and add a new row with event details. For instance, enter the event name, description, type, start date, and location. This action will trigger the automation created in Pabbly Connect.

After adding the new row, check your WildApricot account to see if the event has been created successfully. You should see the new event reflecting the details you entered in Google Sheets. This confirms that the integration works as intended, allowing you to automate the event creation process without manual entry.

5. Conclusion

In this tutorial, we demonstrated how to automate the creation of events in WildApricot from Google Sheets using Pabbly Connect. By following these steps, you can save time and reduce manual entry errors. This integration allows for seamless data transfer between applications, enhancing your workflow efficiency.

With Pabbly Connect, you can easily connect multiple applications to streamline your processes. Start automating today to focus on what matters most!