Automate ClickUp Tasks from Google Calendar Events with Pabbly Connect

Learn how to automate ClickUp tasks from Google Calendar events using Pabbly Connect. Follow this step-by-step tutorial for seamless integration. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Calendar and ClickUp Integration

To begin the integration between Google Calendar and ClickUp, you must first access Pabbly Connect. This platform serves as the central hub for your automation tasks. Navigate to the Pabbly Connect landing page and create a free account by clicking on the ‘Sign Up Free’ button.

Once your account is set up, log in to your Pabbly Connect dashboard. From here, you can create a new workflow by clicking on the ‘Create Workflow’ button. Give your workflow a suitable name, such as ‘Google Calendar to ClickUp Automation,’ and click on the ‘Create’ button to proceed.

2. Configuring Google Calendar as the Trigger Application

In this step, you’ll configure Google Calendar as the trigger application in your Pabbly Connect workflow. Select Google Calendar from the list of available applications. The trigger event you need to choose is ‘New Event Created.’ This setup ensures that every time a new event is created, Pabbly Connect will initiate the workflow. using Pabbly Connect

• Choose Google Calendar as the application.
• Select the trigger event as ‘New Event Created.’
• Set the trigger to check for new events every 10 minutes.

Once you have configured the trigger settings, click on the ‘Connect’ button to link your Google Calendar account to Pabbly Connect. If this is your first time connecting, select the ‘Add New Connection’ option and follow the prompts to authorize access.

3. Setting Up ClickUp as the Action Application

After successfully setting up Google Calendar as your trigger, it’s time to configure ClickUp as the action application. Select ClickUp from the list of applications and choose the action event ‘Create Task.’ This action will allow Pabbly Connect to create a task in ClickUp whenever a new event is detected in Google Calendar. using Pabbly Connect

Click on the ‘Connect’ button to link your ClickUp account. You will need to provide the API token, which can be found in your ClickUp profile under the ‘Apps’ section. Copy the token and paste it into Pabbly Connect, then click ‘Save.’

• Select the workspace where you want to create the task.
• Choose the folder and list where the task will be created.
• Map the task name and description from the Google Calendar event data.

After mapping the necessary fields, click on the ‘Save and Send Test Request’ button to check if the integration works correctly. A new task should be created in ClickUp based on the event details from Google Calendar.

4. Formatting Dates and Times for Task Creation

To ensure that the task created in ClickUp has the correct start and due dates, you will need to format the date and time. Pabbly Connect provides a ‘Date Time Formatter’ tool to help with this. Add a new action step for the Date Time Formatter and select the option to format the date with time zone. using Pabbly Connect

Map the start date and end date from the Google Calendar event. You will need to convert these dates into timestamps, which ClickUp requires. Select the appropriate format options and click ‘Save and Send Test Request’ to see the formatted date results.

Use the Date Time Formatter to convert dates into timestamps. Map the start and end dates from the Google Calendar event. Ensure the timestamps are in the correct format for ClickUp.

Once both dates are formatted correctly, you can map these timestamps into the ClickUp task creation step to ensure the task has accurate due dates and start dates.

5. Finalizing Your Google Calendar and ClickUp Integration

With all the necessary configurations complete, it’s time to finalize the integration. Ensure that all fields in the ClickUp action step are correctly mapped, including task name, description, due date, and start date. Once everything is set, click on the ‘Save and Send Test Request’ button one last time.

Check your ClickUp workspace to confirm that the task has been created as expected. You should see the task reflecting the details from the Google Calendar event, including the correct due date and description. This automation will run in the background, creating tasks automatically whenever you add new events in Google Calendar.

Review all mappings and ensure they are accurate. Test the integration to verify functionality. Enjoy the automated task creation in ClickUp from Google Calendar events.

After setting up this automation using Pabbly Connect, you will no longer need to manually create tasks in ClickUp for each event in your Google Calendar. The integration will handle this seamlessly for you.

Conclusion

By following this tutorial, you can successfully automate the creation of ClickUp tasks from new Google Calendar events using Pabbly Connect. This integration streamlines your workflow, ensuring that tasks are created automatically based on your schedule.