Automate Bulk Printing of Exam Results Using Pabbly Connect and Google Sheets

Learn how to automate the bulk printing of exam results using Pabbly Connect with Google Sheets, Google Drive, and Google Docs in this detailed tutorial.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Automation

To automate the bulk printing of exam results, the first step is to set up Pabbly Connect. This powerful automation tool allows you to connect various applications seamlessly. Start by signing up for a free trial account on the Pabbly Connect website.

Once you have your account, log into Pabbly Connect and navigate to the dashboard. Here, you can create a new workflow by clicking on the ‘Create Workflow’ button. Name your workflow something descriptive, like ‘Auto Create and Print Exam Results in Bulk’. This sets the foundation for your automation process.

2. Preparing Google Sheets for Student Data

Next, you need to prepare your Google Sheets to hold student data. In this step, Pabbly Connect will be used to retrieve this data later. Open Google Sheets and create a new spreadsheet where you will input students’ names, roll numbers, marks, and other relevant details.

• Create a new spreadsheet in Google Sheets.
• Label columns for Name, Roll Number, Marks, and Percentage.
• Fill in the student details accordingly.

After entering all the necessary information, ensure that your spreadsheet is organized. This will facilitate easy retrieval of data by Pabbly Connect during the automation process.

3. Configuring Google Drive for Result Storage

To store the generated report cards, you need to configure a folder in Google Drive. This is where Pabbly Connect will save the report cards after they are created. Create a new folder in Google Drive named ‘Results of Class 10’.

Once the folder is created, you can easily access it through the Google Drive interface. This folder will act as the repository for all the generated report cards, ensuring they are organized and easily accessible. Make sure to note this folder’s location, as you will need to specify it in Pabbly Connect later.

4. Setting Up Automation in Pabbly Connect

Now, it’s time to set up the automation workflow in Pabbly Connect. Start by selecting Google Sheets as your trigger application. Choose the action event ‘Get Rows’ to retrieve the data from your prepared spreadsheet. Connect your Google account to allow Pabbly Connect to access your Google Sheets.

• Select the spreadsheet you created earlier.
• Specify the range of data to be retrieved.
• Test the connection to ensure data is fetched correctly.

After successfully retrieving the data, use the Iterator feature in Pabbly Connect to process each student’s data individually. This ensures that report cards are generated one by one, maintaining organization and clarity.

5. Generating Report Cards with Google Slides

In this final step, connect Google Slides to Pabbly Connect to generate report cards using a pre-designed template. Select the action event ‘Create Presentation from Template’. Ensure that your template includes variable tags for student data.

Map the fields from the spreadsheet to the corresponding variables in your template. This will allow Pabbly Connect to automatically fill in the report card with each student’s information. Finally, set up a connection to your printing application to print the generated report cards automatically on the scheduled date.

Conclusion

By following this detailed tutorial, you can automate the bulk printing of exam results using Pabbly Connect with Google Sheets, Google Drive, and Google Docs. This process not only saves time but also ensures accuracy and efficiency in managing student results. Set up your automation today and streamline your school’s reporting process!