Automate Art Workshop Registration via WhatsApp with Pabbly Chatflow

Learn how to automate art workshop registration via WhatsApp using Pabbly Chatflow with this detailed step-by-step tutorial. This detailed guide shows you how to build powerful chat automation that engages visitors and converts prospects—without any coding required.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Chatflow for Automation

To automate art workshop registration via WhatsApp, the first step is to access Pabbly Chatflow. You can do this by typing the URL pabby.com/chatflow into your browser. Once you reach the landing page, you have two options: sign in or sign up for free.

If you are a new user, click on the ‘Sign Up Free’ button. By signing up, you will receive 100 free credits every month to practice using Pabbly Chatflow. If you already have an account, simply click on ‘Sign In’ to proceed.

2. Creating Your WhatsApp Chatbot

After signing in to Pabbly Chatflow, you will be directed to the dashboard. Here, you can add your WhatsApp number by clicking the ‘Add WhatsApp Number’ button. You will see options for WhatsApp connect and manual token connect.

• Click on ‘WhatsApp Connect’ to integrate your WhatsApp number.
• If you prefer, you can use the manual token method by selecting ‘Manual Token Connect’.

Once your WhatsApp number is connected, navigate to the sidebar and click on ‘Flows’ to start creating your chatbot. Click on the ‘Add Flow’ button, and enter a name for your flow, such as ‘Automate Art Workshop Registration via WhatsApp’. Choose a trigger event, like ‘Keyword Match,’ to initiate the chatbot when specific keywords are detected.

3. Designing the Chatflow for Workshop Registration

In this section, you will design the flow for your WhatsApp chatbot using Pabbly Chatflow. Start by adding a list message to present the available workshops to users. Drag and drop the list node and fill in the header, body, and footer for the list.

• Provide a body for your list, detailing the workshops available.
• Add items to the list, such as ‘Watercolor,’ ‘Poetry,’ and ‘Sketching’.

Next, create contact custom fields for each workshop option to save user responses. Navigate to the actions menu and select ‘Set Custom Field’ to store user selections. This allows your chatbot to remember which workshop the user has chosen for registration.

4. Asking Registration Questions via Pabbly Chatflow

Once a user selects a workshop, you need to ask them for registration details. Use Pabbly Chatflow to create question nodes that prompt users for their full name, batch preference, email address, and ID proof.

First, ask for the user’s full name and connect this to a contact custom field. Next, inquire about their batch preference and email address. Finally, ask for the user’s ID proof using the media question action.

Each question should be connected to the appropriate contact custom field to ensure that all information is captured accurately. This structured approach allows for a seamless registration experience for users.

5. Confirmation and Final Steps in Pabbly Chatflow

After collecting all necessary information, provide users with a confirmation message using Pabbly Chatflow. This message should inform them that their registration was successful and provide any additional details about the workshop.

To finalize your flow, click on the ‘Save’ button and ensure that the flow updates successfully. You can then test the chatbot by sending a message through WhatsApp to see how it responds according to the flow you created.

By utilizing Pabbly Chatflow, you can automate the entire registration process, enhancing user experience and saving time on manual tasks. This integration allows your art workshop to operate more efficiently and effectively.

Conclusion

In this tutorial, we explored how to automate art workshop registration via WhatsApp using Pabbly Chatflow. By creating a structured chatbot, you can streamline the registration process and improve customer interaction. Start using Pabbly Chatflow today to enhance your business operations.