Auto-Create Asana Tasks from Calendar Events

Learn how to automatically create Asana tasks from Google Calendar events using Pabbly Connect. This step-by-step guide simplifies your workflow integration. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Connect to Set Up Integration

To auto-create Asana tasks from Google Calendar events, you first need to access Pabbly Connect. Open your browser and type in the URL Pabbly.com/connect to reach the Pabbly Connect landing page.

On this page, you will see options to either sign in or sign up for free. If you are new, click on the ‘Sign Up Free’ button. Existing users can simply sign in. By signing up, you receive 100 free tasks each month to practice using Pabbly Connect.

2. Create a Workflow in Pabbly Connect

After signing into Pabbly Connect, you will land on the dashboard. Here, you can create a new workflow by clicking the ‘Create Workflow’ button. This will allow you to set up the integration for auto-creating tasks in Asana from Google Calendar events.

Choose the workflow builder. You can opt for the ‘Beta’ version for a modern approach or the classic version. For this tutorial, we will select the Beta version. Name your workflow something like ‘Create Asana Task for Google Calendar Events’ and click the ‘Create’ button.

• Click on the ‘Create Workflow’ button.
• Select the Beta workflow builder.
• Name your workflow and click ‘Create’.

Your workflow will be created, and you will be prompted to add a trigger. This is where you will set the event that initiates the workflow.

3. Set Up Google Calendar as the Trigger App

In this step, you will set Google Calendar as the trigger app in Pabbly Connect. Click on the ‘Add Trigger’ button and search for Google Calendar. Select it as your trigger app.

Next, choose the event type as ‘New and Updated Event’. Click on the ‘Connect’ button to link your Google account. If you already have a connection, select it; otherwise, create a new one. After successful connection, select the calendar you want to monitor for new events.

• Click on ‘Add Trigger’ and select Google Calendar.
• Choose ‘New and Updated Event’ as the event type.
• Connect your Google account and select the calendar.

Once you save this setup, you will be ready to test if the trigger is working correctly.

4. Add Asana as the Action App

Now that you have set Google Calendar as the trigger, the next step is to add Asana as the action app in Pabbly Connect. Click on the ‘Add New Action Step’ button and search for Asana.

Select Asana and choose the action event as ‘Create Task’. Click the ‘Connect’ button to link your Asana account. You can select an existing connection or create a new one. After connecting, you will need to fill in the required fields for the task.

Select Asana and choose ‘Create Task’ as the action event. Connect your Asana account. Fill in the task details including workspace and project ID.

Make sure to map the event details from Google Calendar to the task fields in Asana. This ensures that every new event creates a corresponding task automatically.

5. Test the Integration

With both Google Calendar and Asana set up in Pabbly Connect, it’s time to test the integration. Save your action step and click on the ‘Save and Send Test Request’ button. This will send a test request to Asana to create a task based on the event details from Google Calendar.

After executing the test, check your Asana account to ensure that the task has been created successfully. You should see the task titled as per the event name you set in Google Calendar, along with the description and other details.

If everything works as expected, congratulations! You have successfully set up an automation that creates Asana tasks from Google Calendar events using Pabbly Connect.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to automate the creation of Asana tasks from Google Calendar events. This integration streamlines your workflow and ensures you never miss adding tasks for your scheduled events. Start using Pabbly Connect today to enhance your productivity!