AI Counselling Advisor — Guide Students, Recommend Courses & Book Sessions Instantly

Learn how to set up an AI Counselling Advisor using Pabbly Chatflow to guide students, recommend courses, and book sessions instantly. This detailed guide shows you how to build powerful chat automation that engages visitors and converts prospects—without any coding required.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Chatflow for AI Counselling Advisor

To create an AI Counselling Advisor, you first need to access Pabbly Chatflow. Simply type www.Pabbly.com/chatflow in your web browser. This platform will serve as the central hub for your AI integration.

Once on the website, sign in to your Pabbly Chatflow account. If you don’t have an account, you can sign up for free and receive 100 credits monthly. This allows you to explore the features and functionalities of Pabbly Chatflow without any initial investment.

2. Creating Your AI Agent in Pabbly Chatflow

With Pabbly Chatflow open, navigate to the ‘AI Assistant’ section from the left-hand menu. Here, you will create your AI Counselling Advisor by clicking on ‘Add AI Assistant’. Name your assistant as ‘AI Counseling Advisor’ and click ‘Add AI Assistant’ to proceed.

• Select AI instructions for your assistant.
• Configure the AI’s creativity level; a setting of 0.7 is recommended.
• Enter your OpenAI API key for enhanced functionalities.

After setting up these configurations, make sure to toggle on the ‘Active’ button to ensure your AI agent is live and ready to assist students.

3. Training Your AI Agent with Knowledge Base

Next, you need to train your AI Counselling Advisor. In Pabbly Chatflow, navigate to the ‘Knowledge Source’ section. Here, you will upload a comprehensive knowledge base that contains information relevant to student queries.

Prepare your knowledge base document, which should include topics like career options, course recommendations, and essential guidelines for students. Upload this document to Pabbly Chatflow by clicking on the cloud icon in the knowledge source area.

• Ensure your knowledge base covers common questions students may ask.
• Include fallback messages for unanswered queries.

Once uploaded, your AI agent will be equipped to respond accurately to student inquiries based on the provided knowledge base.

4. Configuring the AI Interface in Pabbly Chatflow

After training your AI agent, it’s time to set up the user interface. In Pabbly Chatflow, navigate to the ‘Assistant Interface’ section. Here, you can customize the appearance of your AI agent, including its theme and initial greeting messages.

Set the initial message to something welcoming, such as ‘Hi there! How can I assist you today?’ You can also select a light or dark theme for your AI agent, depending on your brand’s aesthetics.

Don’t forget to enable the option to display ‘Powered by Pabbly’ if you want to credit the platform. This will enhance trust and credibility among users.

5. Enabling Auto Replies for Student Queries

To ensure your AI Counselling Advisor can respond to student queries automatically, you need to enable auto replies. In Pabbly Chatflow, go to the ‘Inbox Settings’ and toggle on the ‘Enable AI Auto Replies’ option.

Select the contact lists to which you want the AI agent to respond. You can choose specific lists or enable it for all contacts. Once you save these settings, your AI agent will be fully operational and ready to assist students with instant replies.

Finally, test your AI agent by sending a query via WhatsApp. The AI should respond promptly, demonstrating that your setup was successful.

Conclusion

In conclusion, using Pabbly Chatflow to create an AI Counselling Advisor enables you to guide students, recommend courses, and book sessions instantly. This powerful integration streamlines communication and enhances the student experience.