How to Fully Automate Job Applications & Interview Scheduling

Learn how to fully automate job applications and interview scheduling using Pabbly Connect, Google Forms, Gmail, Airtable, and Google Meet in this step-by-step tutorial. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To automate job applications and interview scheduling, the first step is to access Pabbly Connect. Navigate to Pabbly.com and sign in or create a free account. New users can benefit from 100 free tasks per month, enabling you to explore the powerful features of Pabbly Connect.

Once logged in, locate the Pabbly Connect dashboard. This is where all integrations are created. Click on the ‘Access Now’ button to enter the integration setup area. Here, you can create workflows that connect Google Forms, Gmail, Airtable, and Google Meet seamlessly through Pabbly Connect.

2. Creating a Workflow for Job Applications

In this section, you will create a workflow to automate job applications using Pabbly Connect. Start by clicking the ‘Create’ button to begin a new workflow. Name your workflow something like ‘Fully Automate Job Applications and Interview Scheduling’ for easy identification.

• Select the trigger application as Google Forms.
• Choose the event as ‘New Response Received’.
• Connect your Google account to Pabbly Connect.

After selecting your Google Form, test the connection to ensure it captures new job applications successfully. This integration is crucial as it allows Pabbly Connect to trigger actions based on form submissions.

3. Scheduling Interviews with Google Meet

Once you have set up the trigger with Google Forms, the next step is to schedule interviews using Google Meet. In the workflow, add an action step and select Google Meet as the application. Choose the action event as ‘Schedule Meeting’.

Connect your Google account again, if not already connected. Fill in the meeting details, including the candidate’s name and the scheduled date and time. Ensure that you map the data from the Google Form responses to the appropriate fields in Google Meet. This is where Pabbly Connect streamlines the process of scheduling interviews automatically based on candidate availability.

4. Sending Confirmation Emails via Gmail

After scheduling the interview, you will want to notify the candidate via email. Add another action step in your workflow and select Gmail as the application. Choose ‘Send Email’ as the action event.

• Map the candidate’s email address from the Google Form response.
• Set the email subject as ‘Interview Confirmation’.
• Compose the email body to include the meeting link and details.

This step ensures that candidates receive timely notifications about their interviews, enhancing their experience. With Pabbly Connect, you can personalize these emails with dynamic data from your Google Form submissions.

5. Notifying Your Team on Google Chat

Finally, to keep your team informed, you can set up a notification in Google Chat. Add one last action step in your workflow and select Google Chat as the application. Choose ‘Create Message’ as the event.

Map the necessary details such as the candidate’s name, role, and scheduled time into the message. This allows your team to stay updated on new interviews. Pabbly Connect facilitates real-time notifications, ensuring that your team is always in the loop regarding candidate interviews.

Conclusion

By following these detailed steps using Pabbly Connect, you can fully automate job applications and interview scheduling. This integration not only saves time but also improves communication with candidates and your team. Automate your hiring process today with Pabbly Connect!