Smart Email Response Automation Powered by Gemini

Learn how to automate your email responses using Pabbly Connect, Google Gemini, and Jotform in this detailed tutorial. Discover how to seamlessly connect your essential tools through accessible instructions that make powerful automation available to professionals at every skill level.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Email Automation

To start automating your email responses, first, you need to access Pabbly Connect. Open a new tab and type the URL Pabbly.com/connect. This will take you to the Pabbly homepage where you can sign in or sign up for free.

If you are a new user, select the ‘Sign Up Free’ option to create your account. Existing users can simply click ‘Sign In’ to access their dashboard. By signing up, you will receive 100 free tasks every month to practice using Pabbly Connect.

2. Creating Your Workflow in Pabbly Connect

Once logged into Pabbly Connect, navigate to the dashboard and click on the ‘Create Workflow’ button. Here, you will have the option to create from scratch or use AI. For this automation, select ‘Create from Scratch’.

• Choose the beta workflow builder for a modern experience.
• Name your workflow, for example, ‘Smart Email Response Automation Powered by Gemini’.
• Select the folder for better organization of your workflows.

After naming your workflow, you will be prompted to add a trigger. This trigger will initiate your workflow whenever a new inquiry is received via Jotform.

3. Setting Up Jotform as the Trigger Application

In the trigger application setup, select Jotform and choose the event ‘New Response’. Click the ‘Connect’ button to generate a webhook URL. This URL will serve as a bridge between Jotform and Pabbly Connect.

Copy the generated webhook URL and head over to your Jotform account. In your form settings, navigate to the integrations section, search for ‘Webhook’, and paste the copied URL. Complete the integration setup to link Jotform with Pabbly Connect.

4. Generating Email Content Using Google Gemini

With your Jotform trigger set, now it’s time to add an action step to generate email content using Google Gemini. Click on ‘Add New Action Step’ and select Gemini as your action application. Choose the event ‘Generate Content’ and connect it using your API key from Google AI Studio.

• Enter a prompt for Gemini to generate a professional email response.
• Map the details from the Jotform submission, such as name, email, inquiry type, and specific requirements.
• Click ‘Save and Send Test Request’ to verify that the email content is generated correctly.

This step ensures that every inquiry receives a personalized response crafted by Google Gemini, facilitated through Pabbly Connect.

5. Sending Automated Emails via Gmail

After generating the email content, the final step is to send the email using Gmail. Click on ‘Add New Action Step’ again and select Gmail, then choose the event ‘Send Email’. Connect your Gmail account to Pabbly Connect.

Fill in the required fields: sender name, sender email, recipient email (mapped from Jotform), email subject (e.g., ‘Regarding Your Inquiry With Us’), and the email content (mapped from the response generated by Gemini). Click ‘Save and Send Test Request’ to send a test email.

Once completed, check your Gmail account to confirm that the email has been successfully received. This automation allows you to respond to inquiries instantly, saving you time and effort through Pabbly Connect.

Conclusion

With Pabbly Connect, automating your email responses is straightforward and efficient. By integrating Jotform, Google Gemini, and Gmail, you can ensure timely communication with your leads without manual effort. Start using Pabbly Connect today to enhance your business automation capabilities.