Auto-Create Asana Tasks from Calendar Events

Learn how to auto-create Asana tasks from Google Calendar events using Pabbly Connect in this detailed step-by-step tutorial. Learn to create powerful connections between your critical applications without requiring specialized programming knowledge or extensive technical background.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To automatically create Asana tasks from Google Calendar events, first, you need to access Pabbly Connect. Begin by typing the URL Pabbly.com/connect into your browser’s address bar. This will take you to the Pabbly Connect landing page.

On this page, you will see options to either sign in or sign up for free. If you’re a new user, click on ‘Sign Up Free’ to create an account. Existing users can simply click on ‘Sign In’. Remember, signing up gives you 100 free tasks every month to practice using Pabbly Connect.

2. Creating a Workflow in Pabbly Connect

Once logged into Pabbly Connect, you will land on the dashboard. Here, you can create a new workflow by clicking on the ‘Create Workflow’ button. You will be prompted to select a workflow builder. Choose the ‘Beta’ workflow builder for a modern approach.

• Click on ‘Select’ to proceed to the dialog box.
• Enter a name for your workflow, such as ‘Create Asana Task for Google Calendar Events’.
• Select a folder for your workflow, if desired.

After setting the name and folder, click on the ‘Create’ button. You will see a confirmation pop-up indicating that your workflow was created successfully. Now, it’s time to add a trigger to your workflow.

3. Setting Up Google Calendar as the Trigger

In this step, you will configure Google Calendar as the trigger app for your workflow. Click on the ‘Add Trigger’ button and search for ‘Google Calendar’. Select it as your trigger application. using Pabbly Connect

Next, choose the event type as ‘New and Updated Event’. Click on the ‘Connect’ button to establish a connection with your Google account. You can either create a new connection or use an existing one. Once connected, select the specific calendar you want to monitor for events.

After selecting the calendar, click on the ‘Save and Send Test Request’ button. This action will set the workflow to wait for a response from the Google Calendar whenever a new event is created. You can now move on to the next step.

4. Adding Asana as the Action Application

Now that the trigger is set up, it’s time to add Asana as the action application. Click on the ‘Add New Action Step’ button and search for ‘Asana’. Select it as your action app. using Pabbly Connect

• Choose the action event as ‘Create a Task’.
• Click on the ‘Connect’ button to link your Asana account.
• Select your workspace and project ID from the dropdown menus.

After connecting, you will see fields to map your task details. For the task name, enter a dynamic name that includes the event title from Google Calendar. This mapping will allow the task name to change based on the event created.

5. Testing the Integration and Finalizing

Finally, after configuring the fields in Asana, click on the ‘Save and Send Test Request’ button. This will send a test request to Asana to create a task based on the event you created in Google Calendar.

Check your Asana account to confirm that the task has been created successfully. You should see the task with the title and description matching the Google Calendar event you set up.

This integration allows you to automate the process of creating tasks in Asana directly from Google Calendar events, streamlining your workflow significantly with the help of Pabbly Connect.

Conclusion

This tutorial has shown you how to use Pabbly Connect to auto-create Asana tasks from Google Calendar events. By following these steps, you can enhance your productivity and ensure that no tasks are missed.