How to Send Emails Automatically After Event Registration

Learn how to send automated emails after event registration using Pabbly Connect. Follow our step-by-step guide to streamline your event communications. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Email Automation

To send emails automatically after event registration, the first step is to access Pabbly Connect. If you are a new user, visit pabbl.com/connect in your browser. Click on the ‘Sign Up for Free’ option in the top right corner to create an account.

Once signed up, you will have access to 100 tasks free every month to explore Pabbly Connect. This allows you to send up to 100 emails automatically, making it a perfect solution for event registrations.

2. Creating a Workflow in Pabbly Connect

After logging into Pabbly Connect, navigate to the workflow builder. This is where you will set up your automation. Click on the ‘Add Trigger’ button to start creating your workflow.

For the trigger application, search for ‘Jotform’ and select it. Choose the event as ‘New Response’ and click on the ‘Connect’ button. You will receive a webhook URL that needs to be copied to integrate with Jotform.

• Search for Jotform and select it as the trigger application.
• Choose ‘New Response’ as the event.
• Copy the webhook URL provided.

Now, head to your Jotform settings, navigate to the integrations section, and select Webhooks. Paste the copied webhook URL and complete the integration. This connects Jotform with Pabbly Connect to capture registration details.

3. Capturing Registration Data

To capture the registration data, you need to perform a test submission on your Jotform. Fill in the required fields with dummy data, such as name, email, and phone number, and submit the form.

Once the form is submitted, return to Pabbly Connect. You will see that it has captured the response from your test submission. This step is crucial as it allows Pabbly Connect to recognize the data structure for future registrations.

• Perform a test submission on Jotform.
• Return to Pabbly Connect to see captured data.
• Ensure the data is structured correctly for email sending.

With the data captured, you can now proceed to set up the email action step to automate the email notifications.

4. Setting Up Email Notifications with Pabbly Connect

Next, you will add an action step in Pabbly Connect to send an email. Click on the ‘Add New Action Step’ button and search for ‘Gmail’. Select it as the action application.

Choose the event as ‘Send Email’ and connect your Gmail account. If you haven’t connected it before, you will need to sign in and allow permissions for Pabbly Connect to access your Gmail account. Once connected, proceed to set up the email details.

Select ‘Gmail’ as the action application. Choose ‘Send Email’ as the event. Connect your Gmail account and allow necessary permissions.

Enter the sender’s name and email address, and map the recipient’s email address from the captured registration data. This is crucial for personalizing the emails sent to each registrant.

5. Finalizing Email Content and Sending

Now that you have set up the email action, you need to finalize the email content. Enter a subject line such as ‘Your Registration is Confirmed’ and personalize it by mapping the registrant’s name.

For the email body, you can use HTML content to enhance the visual appeal of the emails. Map additional details like the city and country of the registrant to personalize the message further. Finally, select the content type as HTML and click on ‘Save and Send Test Request’ to test the setup.

Once the test email is sent, check your Gmail account to confirm that the email has been received successfully. This verifies that your automation is working correctly. With Pabbly Connect, you can now send automated emails after event registrations seamlessly.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to send automated emails after event registrations. By following the steps outlined, you can streamline your event communication process effectively.

Utilizing Pabbly Connect not only saves time but also enhances the experience for your registrants. Start automating your email notifications today!