How to Send Task Completion Notifications to Different Google Chat Spaces

Learn how to automate task completion notifications to Google Chat Spaces using Pabbly Connect with this detailed step-by-step tutorial. Discover how to seamlessly connect your essential tools through accessible instructions that make powerful automation available to professionals at every skill level.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To send task completion notifications to different Google Chat Spaces, you first need to access Pabbly Connect. Start by searching for Pabbly.com/connect in your browser. This will take you to the home page of Pabbly Connect.

Once on the Pabbly Connect page, you will see options to either sign in or sign up for free. If you are a new user, click on the ‘Sign Up Free’ option to get started. Existing users can simply sign in to their accounts. After signing in, you will be directed to the Pabbly Connect dashboard where you can begin creating your workflow.

2. Creating a New Workflow in Pabbly Connect

To automate the notification process, the next step is to create a new workflow in Pabbly Connect. Click on the ‘Create Workflow’ button on the dashboard. A dialog box will appear prompting you to name your workflow.

• Name your workflow, for example, ‘Send Task Completion Notifications to Different Google Chat Spaces’.
• Select a folder to organize your workflows.

Once you have named your workflow and chosen a folder, click on the ‘Create’ button. You will now see a new workflow created in your Pabbly Connect dashboard. This workflow will consist of triggers and actions that automate the notification process.

3. Setting Up the Trigger in Pabbly Connect

The next step involves setting up the trigger for your workflow in Pabbly Connect. The trigger will be based on Google Tasks, specifically when a new task is marked as completed. Select ‘Google Tasks’ as your trigger application.

After selecting Google Tasks, choose the trigger event as ‘New Task Completed’. You will then need to click on the ‘Connect’ button to establish a connection with your Google Tasks account. If your account is not already connected, log in and grant access to Pabbly Connect.

4. Adding Action Steps to Send Notifications

Now that the trigger is set, it’s time to add action steps in Pabbly Connect. Choose ‘Google Chat’ as your action application. For the action event, select ‘Create Message’. This will allow you to send notifications to your desired Google Chat Spaces.

• You will need to provide the Webhook URL from your Google Chat space.
• Map the message details such as task title and notes from the previous trigger step.

After setting up your message content, click on the ‘Save & Send Request’ button. This step will ensure that every time a task is completed, a notification is sent to the specified Google Chat Space.

5. Cloning for Multiple Google Chat Spaces

If you want notifications to be sent to multiple Google Chat Spaces, you can easily clone the action step in Pabbly Connect. Simply click on the clone button next to your action step. This allows you to duplicate the setup without starting from scratch.

For each cloned action, update the Webhook URL to the new Google Chat Space where you wish to send notifications. This ensures that all relevant teams receive updates about task completions. Once all spaces are set, click on ‘Save & Send Request’ again to finalize the setup.

Conclusion

Using Pabbly Connect, you can efficiently automate sending task completion notifications to different Google Chat Spaces. This integration not only saves time but also ensures that your team stays updated on task progress seamlessly.