How to Send Webinar Reminders Automatically Using Gmail for Google Forms Registrations

Learn how to automate sending webinar reminders using Pabbly Connect to integrate Google Forms and Gmail seamlessly. Follow our step-by-step guide to set it up!

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Webinar Reminders

To send webinar reminders automatically using Gmail for Google Forms registrations, you first need to access Pabbly Connect. This platform allows seamless integration between Google Forms and Gmail without any coding skills required.

Start by visiting Pabbly.com and sign in to your account. If you are a new user, you can sign up for free, which provides you with 100 tasks monthly. Once logged in, navigate to the Pabbly Connect application to begin creating your workflow.

2. Creating a Workflow in Pabbly Connect

In Pabbly Connect, the next step is to create a new workflow for sending webinar reminders. Click on ‘Create Workflow’ and select the new beta workflow builder for a more flexible experience. Name your workflow appropriately, such as ‘Send Webinar Reminders Automatically Using Gmail for Google Forms Registrations’.

• Select the appropriate folder for your workflow.
• Click on ‘Create’ to finalize the setup of your workflow.

Once your workflow is created, you will be prompted to set the trigger application. In this case, select Google Forms, as this will be the source of your registrations.

3. Setting Up Google Forms as Trigger Application

In the trigger application setup for Pabbly Connect, select Google Forms and choose ‘New Response Received’ as the trigger event. After clicking on ‘Connect’, a webhook URL will be generated. This URL acts as a bridge between Google Forms and Pabbly Connect.

Next, open your Google Forms and ensure the last wheel required button is toggled on. Go to the responses tab and click on ‘View in Sheets’. This will open a Google Sheet connected to your form where all submissions will be recorded. Make sure to check that the fields in the sheet match those in your form.

4. Linking Google Sheets to Pabbly Connect

To link your Google Sheets with Pabbly Connect, go to the Extensions menu in your Google Sheet, then select Add-ons and click on ‘Get Add-ons’. Search for ‘Pabbly Connect Webhooks’ and install it if you haven’t already. Refresh your Google Sheets to see the new options appear under Extensions.

• Select ‘Pabbly Connect Webhooks’ from the Extensions menu.
• Enter the webhook URL provided by Pabbly Connect in the setup dialog.

Set the trigger column to the last column of your form responses, typically the final data column. This configuration ensures that every new submission sends the complete row data to your Pabbly Connect workflow.

5. Sending Webinar Reminders via Gmail

After setting up the Google Forms trigger in Pabbly Connect, the next step is to add an action step to delay the reminder email. Click on ‘Add New Action Step’ and select ‘Delay by Pabbly’. This allows you to set a time delay for sending the reminder email, which can be configured to send one day before the event.

Once the delay is configured, add another action step and select Gmail. Choose ‘Send Email’ as the action event. Connect your Gmail account by selecting it and granting the necessary permissions. Fill in the email details, such as the sender name, recipient email (mapped from Google Forms), subject, and email content, which should include personalized elements like the user’s first name.

Conclusion

By following these steps, you can effectively automate sending webinar reminders using Pabbly Connect to integrate Google Forms and Gmail. This process ensures timely communication with your registrants, enhancing their experience while saving you valuable time.