Automate Travel Quote Requests for Tour Operators with Pabbly Chatflow

Learn how to automate travel quote requests for tour operators using Pabbly Chatflow. Follow our step-by-step guide to create a WhatsApp chatbot. Discover practical methods for designing chat sequences that capture leads, answer questions, and guide users to the next step in your funnel.

Watch Step By Step Video Tutorial Below

1. Create a WhatsApp Chatbot Using Pabbly Chatflow

To automate travel quote requests for tour operators, you will first need to create a WhatsApp chatbot using Pabbly Chatflow. Start by visiting Pabbly Chatflow and logging into your account. If you are new, you can sign up for free and receive 100 free credits monthly to create chatbots.

Once logged in, navigate to the dashboard and click on the ‘Add WhatsApp Number’ button. You can choose between WhatsApp connect method or manual token connect method to link your WhatsApp number. This integration will allow your WhatsApp chatbot to operate seamlessly.

2. Design the Chatbot Flow in Pabbly Chatflow

After connecting your WhatsApp number, you can start designing the chatbot flow in Pabbly Chatflow. Click on the ‘Flows’ option and then select ‘Add Flow’ to create a new chatbot. Name your flow, for example, ‘Travel Quote Request Bot’.

In the flow builder, set a trigger event for your chatbot. Select ‘Keyword Match’ from the dropdown and enter keywords like ‘travel’ and ‘quote’. This will allow the chatbot to respond when users send these keywords. After setting the trigger, add a welcome message using the ‘Text’ button.

• Welcome Message: ‘Hi, welcome to Good Day Travels! We provide instant travel package codes. Which destination are you planning for?’
• Add buttons for destination selection.
• Connect the circles to ensure the flow operates correctly.

This setup will ensure that your chatbot greets users and prompts them for their travel destination.

3. Collect User Input for Travel Details

Once the user selects a destination, the next step in Pabbly Chatflow is to collect additional travel details. Use the ‘Ask Question’ feature to inquire about travel dates and the number of travelers. For instance, ask, ‘What is your travel date?’ and store the answer in a custom field.

After collecting the travel date, ask the user how many travelers they have. This information is crucial for providing accurate quotes. You can create a contact custom field to store the number of travelers, ensuring you have all necessary information for the quote.

• Create a custom field for travel dates.
• Create another custom field for the number of travelers.
• Ensure all responses are correctly stored for future use.

By effectively collecting user input, you can tailor the travel package quotes to meet their specific needs.

4. Provide Package Options to Users

After gathering the necessary travel details, it’s time to present package options to the user. In Pabbly Chatflow, you can create buttons for different package types, such as budget, standard, and luxury. When users click on these buttons, they should receive personalized messages detailing the respective packages.

For each package option, use the ‘Text’ button to send a message with the details. For example, for the budget package, you might say, ‘Here is your budget package for [destination].’ Include pricing and inclusions for clarity. Ensure to connect each button to its corresponding message to maintain flow continuity.

Create buttons for each package type. Send personalized messages based on the selected package. Connect buttons to their respective messages to ensure smooth user experience.

This approach allows users to easily navigate through their options and select the best package for their travel needs.

5. Finalize and Test Your Chatbot in Pabbly Chatflow

Once you have set up the entire flow in Pabbly Chatflow, it is essential to finalize and test your chatbot. Click on the ‘Save’ button to ensure all your changes are stored. After saving, head back to your WhatsApp account to test the functionality of your newly created chatbot.

Send the keyword ‘travel’ to your WhatsApp chatbot and observe the responses. The chatbot should reply with the welcome message, ask for the destination, and guide you through the travel details. This testing phase is crucial to ensure that all components are working seamlessly before going live.

By following these steps, you can create a fully functional WhatsApp chatbot that automates travel quote requests efficiently. With Pabbly Chatflow, you can enhance user experience and streamline your operations.

Conclusion

In conclusion, automating travel quote requests for tour operators using Pabbly Chatflow is a straightforward process. By creating a WhatsApp chatbot, you can enhance customer interactions and provide instant responses. This automation not only saves time but also improves service efficiency.